Subcontract Administrator

Subcontracts Specialist II for 12 months contract

Pay Rate $48-50 INC ph or $38-42ph T4

We only accept candidate has PR or Canadian. This role is for JSS, Polar and MPV, the candidate must be able to obtain Reliability & Controlled Goods Security Clearance.Job Description

The Subcontract Specialist is part of a team passionate about the management of engineering design and production services during the lifetime of projects. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The scope of the role includes serving as the primary point of contact for the sourcing of services as required for the execution of one or more projects. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including subcontract achievements, deliverables, issues, action items and payments.

Duties/Accountabilities:

Manages the bid process by:

• Handling the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and acquiring the technical content.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendum if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled turning points from the RFP thru Award.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.

Subcontract management and administration by:

• Handling and controlling changes relating to cost and schedule.
• Supervising and reporting on supplier’s progress and conduct progress meetings.
• Approving invoices, ensuring that contract results and payments have been achieved and approved prior to payment.
• Coordinating supplier claims.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting to ensure on time receipt of deliverables (Data and Equipment).

Education and Experience

• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• A minimum of (3 years for Level II, 8 years for Level III) experience in Procurement including experience handling the procurement of large service contracts in project environments, preferably in the shipbuilding industry.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• Experience in a project environment on capital projects.
• Proven record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts for design and turnkey contracts.