Project Control Specialist

Location: North York, ON – Hybrid (2-3 days per week)

Working Hours: M-F 35 hours per week

Contract Duration: 12 months with a possibility of extension or conversion to permanent

Pay Rate: $45-60/hour T4 or INC (Negotiable)

Job Title: Project Controls Specialist

Summary of Scope of Work and Deliverables

This is an Intermediate level position, reporting to Manager, Project Controls. The Project Controls Specialist provides project controls expertise to develop the project cost control baseline, implement project change cost impacts, monitor incurred costs, accruals, calculate Estimate at Completion (EAC), Forecast at Completion (FAC), and monitor/analyze/report for assigned projects and portfolios.

They should adhere to project cost coding structures and forecasting processes, to support the production of accurate, consistent and timely reporting. Also ensures project teams perform due diligence on cost data inputs provided.

Key Job Functions

• Reviewing the project documents and assigning appropriate project cost codes; developing the project cost baseline by mapping control account, work breakdown structure (WBS) and cost breakdown structure (CBS) and maintaining the integrated breakdown structures to support cost reporting.
• Assigning project cost codes to contract line items and allocating commitment amounts to control the cost.
• Reviewing project contingencies; calculating and implementing drawdown amounts.
• Working with the Project Scheduler to calculate project time phased cost data for the development of cost curves.
• Reviewing and analyzing project expenditures/resources costs, commitments, and invoicing data.
• Ensuring all costs (baseline, forecast, commitment and incurred) are being captured, verified, and reported accurately.
• Reviewing contract and project changes, identifying project cost/schedule impacts, initiating project change notices and updating EAC and FAC through change-driven project forecasting.
• Supporting the capital budgeting process for major projects.
• Preparing project dashboards and detailed cost reports and with variance analysis.
• Supporting diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and policies

Qualifications and Experience

• Five to Eight (5-8) years of experience in project controls and cost management
• Strong analytical and problem-solving skills
• Effective interpersonal, presentation and communication skills.
• Effective time management skills to balance project work and ad-hoc requests from project team and other stakeholders.
• Plan and organize project budget and cost activities
• Manage and report project budget, costs, forecast, and changes
• Understanding of project schedule and able to align cash flows with schedule
• Good knowledge of standard accounting, budgeting and cost control principles, methods and practices and gate processes; good understanding of integration between project functions.
• Applied knowledge of computerized financial systems, database design concepts, spreadsheets and computerized cost analysis methods and practices
• Understanding of end-to-end project lifecycle and integration between functions; including all project phases.
• Maintain documentation and historical records
• Sound knowledge of project controls principles, methods, procedures and gate processes.
• Ability to read the project documents such as Project Management Plan, Business Case, Charter etc.
• Ability to be recognized and serve as a subject matter expert to project management team to provide technical guidance and recommendations.
• Ability to use Office technology, software and applications
• Proficient in software applications relevant to the work, including Word, Excel (pivot table, v-lookup, charts), PowerPoint, Access, SharePoint.

Education:

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g. Engineering (Civil, Mechanical & Electrical), Business, Data Analytics), combined with specialized project controls experience in an engineering/construction management organization; or a combination of education, training and experience deemed to be equivalent.

Assets:

• Project Management Professional (PMP), or professional level certification with the Association for the Advancement of Cost Engineering (AACE) are considered assets.
• Experience in working with standard cost control software for example Contruent Enterprise (formerly ARES PRISM), Octave Sequence (formerly EcoSys), Oracle Primavera Unifier and Deltek Cobra etc.