Executive Assistant

Requisition ID: 386368 Position Number: 20001542 Posting End Date: Open until filled City: Winnipeg Employer: Winnipeg Regional Health Authority Site: WRHA Corporate - 650 Main Street Department / Unit: Corporate Office - Health Services Operating Sites Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Work Arrangement: Hybrid Daily Hours Worked: 7.50 Annual Base Hours: 1950 Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care. Position Overview As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from Dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio. Experience

• Five years’ experience in a senior administrative position.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration Not Applicable Qualifications And Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with email and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high-level of confidentiality.
• Previous healthcare experience would be an asset.

Physical Requirements

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Interviewed candidates may be called upon to participate in a skills assessment. Any application received after the closing time will not be included in the competition. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.