Human Resources Coordinator

Human Resources Coordinator - Onsite - MontrealAspire Software is seeking a driven, detail-oriented, and proactive Human Resources Coordinator to join our growing People team!

This is a fully onsite role based in our Montreal office and requires daily, in-person presence. This role is ideal for someone who thrives in a fast-paced, decentralized environment, takes ownership without being asked, and is energized by building strong, compliant HR operations across both the United States and Canada. You will play a critical role in supporting employees and leaders while ensuring our people practices are compliant, scalable, and employee-centric.

The Human Resources Coordinator will work closely with an HR Business Partner and support a portfolio of software businesses operating across North America.

Here is a little window into our company: Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft's global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

Our motto is "Be Humble, Stay Hungry!"The successful candidate will be based within commutable distance of our office in Saint-Laurent, Montreal, working in an on-site work model!What Your Day Will Look Like

• Serve as a first point of contact for employees, providing timely, thoughtful support on HR policies, processes, and employment-related questions
• Operate within our HR helpdesk system to manage and resolve employee inquiries efficiently and accurately
• Maintain employee data and documentation in BambooHR and related systems, ensuring accuracy and confidentiality
• Support compliance with US federal, state, and local employment laws as well as Canadian federal and provincial employment legislation
• Assist in maintaining compliant HR policies and practices across jurisdictions, flagging risks and proactively recommending improvements
• Conduct regular audits of employee files and HR processes to ensure compliance with legal, internal, and SOC 2 requirements
• Update and maintain HRIS (BambooHR) and other employee-related documents
• Own and continuously improve onboarding processes to ensure a strong, consistent employee experience
• Coordinate offboarding processes, including exit interviews and documentation, ensuring a smooth and compliant transition
• Support compensation-related activities, including offer letters, promotions, salary changes, and bonus documentation
• Partner with the HR Business Partner to support employee engagement, development, and recognition initiatives
• Proactively take on stretch projects to support strategic initiatives and learn new skills in support of business priorities

About You

• 3+ years related experience, ideally in a multi-entity or fast-growing environment
• A bachelor's degree in Human Resources Management or a related field
• Hands-on experience with both US and Canadian employment laws and compliance requirements
• Proven experience navigating, completing data entry, and generating reports in an HRIS
• Demonstrated problem-solving skills to analyze issues, propose solutions, and address challenges
• Skilled at providing clear, effective, and timely communication
• Exceptional planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, meet deadlines, and adapt to a changing business environment
• You are highly curious, welcome questions, and delight in providing information and solutions for others
• You have a growth mindset and are adaptable to change
• Self-starter, able to work both independently and as an active member of both business and HR teams
• Fluency in both written and verbal English and French is essential
• Legally authorized to work in Canada is essential

For information about Aspire Software, please visit our website at www.aspiresoftware.com

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.