he Administrative Assistant should have the flexibility to perform tasks with minimal supervision and the ability to assess priorities regarding multiple tasks. The responsibilities in this position include, but are not limited to:General Administrative Tasks
- Welcome and provide excellent customer service to clients. Take initiative to proactively needs and answer questions.
- Answer phone calls, monitor voicemails left on the remote phone line and field calls accordingly.
- Provide support to team in technology applications, (i.e. Outlook, Word, Excel)
- Produce timely and accurate documents (reports, memos, charts) as assigned.
- Coordinate and attend meetings as needed - record, produce and distribute minutes as needed.
- Perform clerical duties to include correspondence to clients, scanning and faxing documents.
- Monitor/schedule community room and conference bookings, arrange set-up and other requests as needed.
- Update and maintain tenant contact list, client phone list,
- Oversees incoming/outgoing packages, courier, faxes, FedEx/UPS and handles general mail distribution.
- Orders and maintains office supplies on a monthly basis.
- Assist with community event preparations as needed.
Skills/Qualifications
- Minimum of two years in administrative support role real estate background is preferred
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
- Excellent verbal and written communication skills
- Ability to work both independently and within a team environment
- Ability to adapt quickly and work collaboratively with cross-functional groups
- Flexible and able to work in a fast-paced environment
- Effective time management skills to attend to a broad range of activities
SalaryOptional