Executive Assistant to President & CEO

Company Description

The Saskatchewan Roughriders are a Canadian Football League team with over 100 years of history. They are recognized for their exceptional fan support and have consistently led the CFL in revenue generation, ticket sales, social media engagement, and TV viewership. Home games are played at Mosaic Stadium in front of over 33,000 fans dressed in Riders’ green. As the smallest metropolitan area in North America with a major franchise, the team has a large following across both Canada and the U.S., consistently selling out home games and drawing crowds at away games. The Roughriders also lead the CFL in branded merchandise sales, solidifying their status as one of the most iconic teams in Canadian sports.

If you want to be part of a Championship organization and enjoy providing a high level of administrative support in a busy environment, all while promoting a positive Club experience, then this may be the opportunity for you!

We are looking for an organized, fun, and driven administrative expert to be the right hand to our President & CEO. You’ll play a key role in supporting the Club’s strategic vision while setting the tone for a professional, positive, and welcoming workplace. This is far from a traditional Executive Assistant role; expect variety, hands-on involvement, and a fast-paced environment where no two days look the same, and no job is too big or too small.

Where You’ll Shine:

Executive & Administrative Support

• Provide comprehensive administrative support to the President & CEO
• Strategically manage and coordinate calendars, meetings, and schedules
• Draft and prepare correspondence for internal audiences and Rider Nation
• Coordinate travel itineraries, speaking engagements, appearances, and logistics
• Manage budget for administrative budget lines, process expense reports and complete other expense-related documentation
• Field requests and provide support to the Executive Leadership Team and Football Operations as needed

Board of Directors & Governance Support

• Serve as the primary liaison to the Board of Directors
• Organize all Board and Committee meetings
• Prepare and distribute meeting materials using the Club’s online software
• Take and distribute accurate meeting minutes
• Maintain calendars of Board and Committee activities
• Coordinate group travel and schedules for Board-related events

Meetings, Events & Guest Experience

• Plan, facilitate, and project manage a variety of internal and external events (examples: Board Retreats, Grey Cup logistical planning, AGM)
• Provide leadership in hosting external groups and VIP guests on Game Days and throughout the year during events
• Lead and facilitate internal meetings, including agenda preparation and logistics

Leadership & Business Office Administration

• Provide leadership and guidance to the Administrative Assistant
• Oversee a variety of business office programs and projects, as well as initiatives handled by the administrative assistant
• Support a culture of high-quality customer service for internal and external stakeholders
• Contribute to a positive, professional, and welcoming office environment
• Ensure the business office has the right supplies, tools, and resources to stay organized and ready for anything

What’s Needed to Be Successful:

• Completion of Office or Business Administration diploma or equivalent preferred
• 5+ years experience supporting senior leaders or executives
• Strong judgment, discretion, and confidentiality
• Proficiency with computer software such as Microsoft Office Suite programs, printers and multi-line phone systems
• Strong organizational skills with the ability to manage multiple priorities
• Exceptional attention to detail and follow-through
• Professional, confident communication skills (written and verbal)
• Ability to work effectively in a fast-paced environment
• Comfort coordinating meetings, events, and travel logistics
• A proactive, team-oriented mindset with a positive attitude
• Willingness to take on miscellaneous duties as needed
• Ability to work irregular hours including all home game days