Property Manager

Mosaic Holding Corporation (MHC) is a modern investment firm founded in 2023 and headquartered in Calgary, with offices in Florida and Cairo. Built on the belief that true strength lies in connection, MHC acquires and accelerates mid-cap companies across architecture, engineering, marine structures, oil & gas, and energy management. Through an agile, customer-centric approach, we empower each company to grow while preserving its unique identity, creating a connected ecosystem of innovation, talent, and shared success.

Mosaic Holding Corporation is seeking an experienced and well-connected Property Manager to lead all operational, financial, and tenant-related aspects of the Dorchester Square Building, a high-profile 11-storey commercial asset undergoing a full repositioning to Class A status in downtown Calgary.

The ideal candidate will possess strong existing relationships with Sun Trade contractors and other key subcontractors in Calgary, enabling them to deliver cost-efficient, timely, and high-quality solutions across all building needs. This role combines day-to-day operational excellence with capital project execution and a strong focus on tenant satisfaction and brand positioning.

Key Responsibilities:

1. Operations & Facility Management

• Oversee all building systems (HVAC, elevators, security, parkade, lighting, fire safety, automation).
• Ensure timely and proactive maintenance with minimal downtime and maximum energy efficiency.
• Supervise all ongoing capital upgrades: façade spider glazing, elevator modernization, washroom renovations, bike storage, and lobby transformation.
• Manage vendor and trade scheduling to align with upgrade timelines and Class A reclassification.

2. Contractor & Vendor Management

• Leverage pre-existing relationships with Sun Trade contractors and other suppliers to secure preferred pricing, expedited services, and top-tier workmanship.
• Source, negotiate, and manage vendor contracts across all categories (mechanical, glazing, janitorial, electrical, security, landscaping, etc.).
• Maintain a vetted network of contractors to rapidly respond to urgent maintenance or project needs.

3. Tenant Experience & Service

• Serve as the primary contact for all tenants, including Mosaic subsidiaries, ensuring a premium Class A office experience.
• Coordinate tenant move-ins, build-outs, and service requests with professionalism and urgency.
• Implement high-end concierge-style service and building-wide tenant engagement protocols.

4. Financial Management

• Develop and manage operating and capital budgets.
• Monitor rent collection, common area maintenance (CAM) charges, service fees, and utility billing.
• Analyze cost-reduction opportunities through smart procurement and vendor consolidation.
• Provide regular financial reports, forecasts, and variance analyses to senior leadership.

5. Compliance & Risk Mitigation

• Ensure full compliance with Alberta Building Code, fire/life safety regulations, OHS requirements, and environmental standards.
• Maintain all required permits, licenses, elevator certifications, and insurance documentation.
• Conduct regular property inspections and proactively resolve any deficiencies.

6. Technology & Digital Infrastructure

• Oversee building automation, access control systems, and HVAC digital controls (Distech, BACnet/IP).
• Coordinate IT/telecom upgrades to support dual ISP fiber redundancy, structured cabling, and future WiredScore readiness.
• Ensure tenant connectivity, data room cooling, and backbone network resilience.

Qualifications:

• 7+ years of experience in commercial property management, preferably with high-rise or Class A office assets.
• Proven, active network of Sun Trade contractors and local Calgary subcontractors across trades.
• Deep understanding of building systems, capital project coordination, and operational budgeting.
• Strong communication, vendor management, and tenant service skills.
• Proficiency with property management platforms (e.g., Yardi, Angus, or equivalent).
• Familiarity with Alberta’s Commercial Tenancies Act, municipal codes, and health & safety standards.

Assets (Preferred but Not Required):

• Designations such as CPM® (Certified Property Manager) or RPA® (Real Property Administrator).
• Experience leading full building repositioning or modernization projects.
• Exposure to LEED/BOMA Best certification or WiredScore process.
• Strong negotiating background with trade pricing and maintenance cost optimization.

Compensation & Career Path:

• Competitive base salary
• Opportunity to grow into a portfolio management role as Mosaic Holding expands its real estate footprint
• Direct access to ownership and strategic leadership involvement

Job Types: Full-time, Permanent