Litigation Legal Assistant

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.

We are currently seeking an experienced Litigation Legal Assistant to join our Head Office in Etobicoke. As an important member of our team, the Litigation Legal Assistant will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess a minimum of two years of experience in a similar role, with demonstrated proficiency in litigation.

What you will be doing:

• Collaborate in the preparation and compilation of litigation documents, including affidavits, notices, motion records, and court forms
• Manage communication with process servers and coordinate the service and filing of court materials
• Liaise with court offices to schedule hearings and manage related court filings
• Draft and edit various correspondences and documents, including memos, letters, and legal documents
• Provide administrative support such as docket entries, file openings and closures, billing coordination, and expense processing
• Maintain organized and current physical and electronic file systems
• Act as a liaison between lawyers and internal/external parties to support file progression and communication

Qualifications:

• Post-secondary education in legal administration or equivalent with a minimum of two years of litigation experience
• Strong knowledge of the Rules of Civil Procedure and court processes
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• High level of professionalism and attention to confidentiality

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.