Senior Corporate Governance Specialist

Butterfield Support Services (Halifax) Limited provides centralized shared services and support to the Butterfield Group in the areas of Finance and Accounting, Human Resources, Information Technology, Operations, Client Services and Compliance. Operating in multiple jurisdictions, we focus on results, value relationships, and celebrate success. If this sounds like your kind of company, then consider this opportunity to become part of a collaborative team of professionals at the world’s leading, independent offshore bank and trust company.

Reporting to Bermuda-based Senior Legal Counsel, the Halifax-based Senior Governance Specialist will be responsible for providing high-level governance and administrative support to a defined portfolio of Management Committees across the Butterfield Group. The role will act as secretary to assigned committees, ensuring the effective coordination and documentation of meetings, preparation and circulation of agendas and papers, and the timely production of accurate minutes and action-tracking reports.

The Senior Governance Specialist will liaise closely with committee chairs, presenters, and senior executives to ensure governance standards are met and that all decisions and follow-up actions are properly documented, monitored, and executed within defined service levels. The position sits within the Group Legal team and provides guidance and operational support to the Governance Administrator role, ensuring consistency and quality across the Group’s governance processes.

Your responsibilities will include:

• Serving as secretary to designated Management Committees across the Butterfield Group, ensuring all governance, documentation, and record-keeping requirements are met.
• Coordinating the scheduling of meetings and liaise with committee chairs and stakeholders to develop and approve meeting agendas.
• Managing the preparation, compilation, and timely distribution of meeting packs and supporting materials to authorised participants.
• Liaising with presenters to ensure submission of materials in accordance with established timelines and content requirements.
• Attending committee meetings, take accurate minutes, and prepare and circulate final minutes for approval and signature within defined service standards.
• Tracking action items, decisions, and deliverables to ensure timely follow-up and closure, maintaining clear communication with responsible stakeholders.
• Supporting the maintenance of governance databases, document management systems, and repositories of official records for assigned committees.
• Providing oversight and quality assurance of governance materials prepare by the Governance Administrator to ensure consistency with Group standards.
• Assisting in the preparation of reports and summaries for senior management and the Board on governance activity, trends, and compliance and policy requirements.
• Participating in governance process improvement initiatives, contributing to the ongoing development and refinement of Group governance practices.
• Supporting ad hoc and periodic governance-related projects and initiatives as assigned by Senior Legal Counsel.

Your qualifications and skills include:

• A bachelor’s degree or equivalent qualification from an accredited institution.
• Five or more years’ experience in a corporate administrative, paralegal, or corporate administrative role within a regulated environment.
• Knowledge of minute preparation, meeting management, and corporate governance principle, preferably within a financial services or publicly listed company.
• Strong organizational skills, with the ability to priorities and manage multiple committee cycles and deliverables simultaneously.
• Exceptional written and oral communication skills with the ability to interact effectively with senior executives and committee members.
• Proven experience handling confidential and sensitive information with discretion, sound judgement and a high degree of professionalism.
• Proficiency in Microsoft Office and experience with electronic board or document management systems.
• Excellent interpersonal skills and the ability to work independently and as part of a global professional team.
• Honesty, integrity, and trust building behaviors in all dealings, which are essential and required.
• Willingness to work extended hours, weekends, and public holidays as required from time to time to meet business needs.
• The role will be based in Halifax and may require, on rare occasions, travel to Butterfield jurisdictions where required.

Why Butterfield?

Butterfield is a leading, independent offshore bank and trust company. With more than 1,200 financial services professionals across ten international jurisdictions, the Butterfield experience is enhanced by robust learning and development opportunities and comprehensive benefits. Guided by our core values—approachable, collaborative, empowered and impactful—we provide a respectful environment where we value the diversity of our employees and the talents and experiences they bring. With a 160-year tradition of service excellence we empower individuals to achieve their potential and make a positive impact on our business, our clients and our communities.

Does this sound like you?

Visit www.butterfieldgroup.com/careers to view all opportunities and apply via our careers’ portal.

Closing Date : Nov 28, 2025

Let’s start a conversation.