Executive Assistant to the Publisher

About iPolitics

iPolitics is a leading source for in-depth political and policy news in Canada. We provide insightful coverage on Parliament Hill, policy developments, and government relations, serving decision-makers, industry leaders, and politically engaged professionals. As we continue to grow, we’re looking for a dynamic leader to drive our business development, sponsorships, and audience growth efforts.

The Role

Reporting directly to the Publisher, the Executive Assistant to the Publisher will serve as a critical right hand, ensuring that day-to-day operations run smoothly, calendars are optimized, and key strategic initiatives are well-coordinated. This role is ideal for a detail-oriented professional with strong organizational and interpersonal skills, who thrives in a fast-paced business and media environment and enjoys working closely with leadership.

Key Responsibilities:

• Manage the Publisher’s calendar, schedule meetings, and coordinate travel, ensuring efficient time management and prioritization of key activities.
• Serve as a liaison between the Publisher and internal departments, clients, and external stakeholders.
• Assist with the preparation of presentations, reports, internal memos, proposals, and strategic materials.
• Support planning and execution of meetings, briefings, and events—handling logistics, materials, and follow-ups.
• Manage confidential information with professionalism and discretion.
• Track and help move forward special projects involving the Publisher, including initiatives related to editorial, business development, partnerships, and events.
• Handle incoming correspondence, prioritize requests, and ensure timely responses or delegation.
• Anticipate the needs of the Publisher and take initiative to improve administrative systems and workflows.
• Attend occasional events outside of regular work hours as required.

What We’re Looking For:

• Adaptability: Comfortable working in a fast-paced, evolving business and media environment.
• Initiative: Proactive, resourceful, and solutions-oriented with a can-do attitude.
• Experience: 2+ years in an executive assistant, administrative, or operations role, preferably supporting senior leadership.
• Business background: An educational background in business, marketing, accounting, or finance are preferred but not required.
• Communication: Strong verbal and written communication skills with a professional and engaging style.
• Organizational Skills: A natural multitasker with an eye for detail, capable of managing multiple priorities with tight deadlines.
• Tech Savvy: Proficiency in Microsoft Office, Google Workspace, calendar management tools, and virtual meeting platforms.
• Professionalism: Exceptional discretion and reliability when handling confidential information and high-level communications.
• Interest in Politics/Media: A genuine interest in politics, policy, or journalism is a strong asset.
• Bilingual: English/French bilingualism is an asset, but not required.
• Comfortable with a hybrid work environment: Working from both home and the Ottawa office.

Why Join iPolitics?

• Play a key role in supporting the growth of a respected political news organization.
• Work at the centre of Canadian political news, closely supporting a high-impact leader.
• Be part of a dynamic and entrepreneurial team passionate about delivering smart, impactful journalism.
• Competitive compensation based on experience.

If you’re a driven business development professional with a passion for media, politics, and policy, we’d love to hear from you.

How to Apply

Please send your resume and a brief cover letter outlining your relevant experience to jobs@ipolitics.ca. Applications will be reviewed on a rolling basis.