Administrative Assistant

Department: Executive

Reports to: Executive Assistant

Location: 10 Carlson Ct, Etobicoke - Head office (Hybrid)

The pay range for the role is $62,600 to $104,300, with the target pay being $83,400 for candidates who are fully qualified for the role. Plus bonus, comprehensive benefits, retirement savings plan, paid vacation, and other perks and opportunities.

Job Description:

The Administrative Assistant provides high-level administrative support to four members of the management team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will handle sensitive information with discretion and anticipate needs to ensure smooth operations.

Responsibilities:Calendar Management:

• Organize and maintain calendars for four management team members.
• Schedule meetings, appointments, coordinate logistics and expense reporting.

Event Planning & Coordination:

• Lead all event logistics for the annual Fall Recipe Summit, bi-annual Gay Lea Leadership Meeting offsites, and the annual holiday gathering.
• Lead planning for various other internal and external events, including offsite meetings and team gatherings.
• Manage vendor relationships and handle catering and travel arrangements.

Travel & Logistics:

• Arrange travel itineraries, accommodations, and transportation.
• Prepare detailed itineraries and ensure cost-effective solutions.

Confidentiality & Compliance:

• Maintain strict confidentiality of sensitive information.
• Ensure adherence to company policies and procedures.

Special Projects:

• Assist with ad-hoc projects and initiatives as directed by management.

Qualifications:

• Bachelor's degree in business administration or a related field is preferred
• A minimum of 5 years’ experience in an executive support role
• Proven experience in an executive assistant role
• Self -starter, proactive thinker
• Excellent organizational and time-management skills
• Strong communication abilities, both written and verbal
• Proficiency in office software such as MS Office, and experience with virtual meeting platforms
• Ability to multitask and re-prioritize tasks effectively
• Discretion and confidentiality are paramount

Gay Lea Foods is a leading Canadian dairy co-operative renowned for producing high-quality, nutritious dairy products that Canadian families love and trust. From farm to table, our 1,200 farmer members in Ontario and Manitoba, and more than 1,200 employees across four provinces, work together to nourish communities through award-winning brands including Gay Lea, Nordica, Salerno, Bothwell Cheese, and more. As part of its deeply rooted, balanced commitment to people, profit, and planet, Gay Lea Foods proudly invests one percent of pre-tax earnings back into Canadian communities through a national food security partnership with Second Harvest, and the community-building efforts of the Gay Lea Foundation. To learn more, visit gayleafoods.com.

Gay Lea Foods is an equal-opportunity employer and values diversity in our workplace.

Reasonable accommodation is available upon request throughout our recruitment and selection process.

Gay Lea Foods may use artificial intelligence (AI) tools to support aspects of the recruitment process, including screening and assessment.

We are currently accepting applications for this open position.

Thank you for your interest in Gay Lea Foods.Wishing you all the best with your career search!