Commercial Litigation Legal Assistant

Chernos Flaherty Svonkin is a commercial litigation boutique located at Bay & Wellington in downtown Toronto. We are recruiting an experienced Litigation Assistant to join our team. This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m.

What We're Looking for:

• A legal assistant with at least 5 (five) years of experience supporting corporate-commercial litigation lawyers
• Legal Administrative Assistant Diploma from a recognized college preferred
• Highly organized, personable, and a team player
• Tech-savvy with expertise in PCLaw, Microsoft Office, Microsoft Outlook 365 & Calendar, Legal Tracker, Case Center and electronic Court filing
• Experience preparing pleadings, motion records, facta, books of authorities, affidavits, tables of contents, bookmarking, and hyperlinking
• Working knowledge of the Rules of Civil Procedure and litigation procedures
• Familiarity with scheduling and filing processes in the Ontario Superior Court of Justice and Court of Appeal
• Excellent written and verbal communication skills
• Ability to exercise discretion and maintain confidentiality in dealing with client matters

Key Responsibilities:

• Prioritizing and assessing team needs, providing support as required
• Opening and closing files electronically and physically, and maintaining the electronic filing system
• Corresponding with clients and external parties
• Preparing draft correspondence, court materials and other documents
• Managing and tracking deadlines, scheduling calls, hearings, video conferences, and Court dates
• Arranging travel including car rentals, flights, hotels and conference registrations
• Monthly client billing and follow-up, including preparing prebills, finalizing accounts, monitoring fee estimates/budgets and quarterly reporting, and adhering to client billing guidelines
• Attending to payments of third party invoices and disbursements
• Compiling document briefs and materials (electronic and physical)
• Arranging for service and filing of legal documents with the appropriate courts, including electronic filings, and related instructions to process servers/agents
• Uploading and hyperlinking documents in Case Center
• Entering dockets, disbursements, and preparing expense reports
• Admin tasks, including filing, updating client database, and maintaining client files

What’s In It for You?

• Competitive salary based on experience
• Extended health care and dental coverage, including health & wellness reimbursements
• A supportive and collegial work environment
• Opportunities for training and professional growth

If you’re looking to work with a dynamic and professional team, we’d love to hear from you!

How to Apply:

To apply, please send your resume to Celesse Dove, Director of Operations, Chernos Flaherty Svonkin LLP at cdove@cfscounsel.com.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.