Events & Experience Coordinator

SALARY Starting Salary $43,769.33 In accordance with the Collective Agreement between the UWW and Unifor Local 191. THE OPPORTUNITY United Way Winnipeg brings people together to build a stronger, more connected city. For more than 60 years, we have helped Winnipeggers turn care into action by mobilizing donors, workplaces, volunteers, community partners, governments, and a network of 125+ agencies and programs. Together, this network protects and strengthens the social safety net that thousands of people rely on every year. Every 12 seconds, someone in Winnipeg reaches out to one of these organizations for help. Our work is about more than raising funds. It is about growing a movement of people who believe they have a role to play in shaping the future of our city. We listen to community, invest in local solutions, build partnerships, and create opportunities for more people to belong, participate, and contribute. As part of the United Way Winnipeg team, you’ll bring your skills to work that matters. You’ll join a workplace grounded in care, curiosity, collaboration, and accountability, where people are encouraged to learn, contribute, and help move important work forward. If you’re looking for a role where your work can help strengthen community and grow a movement for a better Winnipeg, we’d love to hear from you. Position Summary The primary responsibility of the Events & Experience Coordinator is to provide overall coordination and administrative support services to the Events & Experience team. This will include working collaboratively with volunteers, the Content, Growth and Engagement teams and other members of United Way to ensure that the events and experience programming needs are effectively fulfilled. This position is part of the bargaining unit represented by Unifor Local 191 and is governed by the terms and conditions of the applicable collective agreement. Responsibilities Participate as a member of the bargaining unit, specifically Unifor and it's Local 191 Providing primary administrative support to the Events & Experience team, which includes:

• Maintaining accurate and complete data files within our organizational CRM system for use in marketing and event activities, including creating large, detailed mail lists, updating profiles, report generation and managing timelines
• Coordinating event attendance, including RSVPs and ticket sales
• Maintaining up-to-date event information on our organizational website.
• Coordination of email communications, such as event invitations and reminders, through our organizational CRM, including the creation, proofing, and sending of emails.
• Preparing routine correspondence and handling telephone enquiries by providing accurate and sensitive responses
• Coordinating internal and volunteer meeting catering and spaces, including equipment and virtual meeting bookings
• Recording internal and volunteer meeting minutes as required
• Working with the Events & Experience team to collaborate and assist with the conceptualization, planning and execution of United Way Winnipeg events and experiences
• Providing setup, tear down, logistics and registration support for events and experiences
• Coordinate and communicate with staff and volunteer support (option: for events and experiences)
• Providing administrative and production support for third-party events
• Administering budget tracking and financial reconciliation (option: for events and experiences)
• Providing any other administrative support, including support to the Content, Growth and Engagement teams, as required
• Participate in regular department or team meetings
• Assist others in the organization by completing other duties as assigned, such as switch board relief
• Work as a team with all members of the organization on special projects such as the Annual General Meeting and other organizational events and initiatives

Qualifications/Experience You possess the following qualifications or an equivalent combination of education and related experience:

• A certificate or degree in Business Administration, Creative Communication or Recreation Management and Community Development and/or an equivalent of experience
• Proficiency in Microsoft Office, including formula creation and data merges
• Knowledge of event planning process
• Experience in CRM or other data management systems
• Proficient in virtual meeting platforms such as Zoom and Microsoft Teams
• Ability to learn and thrive in a dynamic, fast-paced, changing environment and manage several tasks simultaneously
• Ability to work independently and as part of a team, to take initiative and demonstrate imagination and problem-solving ability
• Exceptional organizational skills, with particular attention to detail
• Strong interpersonal skills
• Respectful of confidentiality
• Basic HTML coding is an asset

Benefits United Way Winnipeg offers a competitive benefit package, which includes:

• company-paid health and dental coverage.
• defined benefit pension package with company match.
• generous paid time off and holiday schedule.
• opportunities for professional development and career growth.
• flexible hybrid work arrangements to support work life balance.

How To Apply United Way Winnipeg is committed to achieving and maintaining a staff team that reflects the demographics of the communities we serve. Applicants are asked to self-declare. We are committed to providing an inclusive, barrier-free work environment, beginning with the hiring process. Individuals applying for employment with United Way Winnipeg may request accommodations at all stages of recruitment and employment from the People & Culture team. All information received as it relates to accommodation will be kept confidential. Applicant reviewal will begin on August 10, 2026. This posting will remain open and will continue to receive applications until the position is filled. To apply, please visit our website or click Apply today!