HR Technology Specialist - 12 Month Contract/Acting

Job DescriptionHR Technology Specialist – 12 Month Contract/ActingRank 4Scarborough, ON (Hybrid)Deadline: This posting will close by March 15, 2026, at 11:59 PM EST. The anticipated annual base salary for this position is $75,700 - $99,300. The offered salary will be based on the candidate’s experience, knowledge, skills and qualifications. Toyota Canada Inc. currently has an exciting opportunity for a HR Technology Specialist to support our Human Resources team. This is a 12-month contract opportunity and will report to the Manager, Payroll & Human Resources Operations. The selected candidate will be responsible for orchestrating and monitoring tasks and initiatives related to TCI’s HR technology systems (Workday and UKG) to ensure successful functionality, security and efficient business processes. They work in collaboration with various TCI business departments, Toyota affiliates (TMNA, TCCI) and vendors to continuously identify opportunities for optimization within our systems to enhance business efficiency and the associate experience. What We’ll Bring_Company & Culture_

• A hybrid work environment
• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career
• A focus on respect for people and continuous improvement
• Summer Hours – condensed work week during the summer

Benefits

• Competitive compensation package
• Extended health care and dental benefits effective immediately
• Associate vehicle discount program
• Paid holiday shutdown and competitive paid time off benefits

What You’ll Be Doing_Operations and Maintenance_

• Monitors optimal performance of system to support the business with important associate lifecycle processes
• Investigates system errors, develops solutions in partnership with technical experts, seeks solutions for users on work arounds and coordinates the implementation of solutions with various stakeholders including IS, vendors and system support teams
• Regularly monitors system data governance, notifications, security and integrations to ensure optimal operation. Reviews business processes regularly to ensure all are functional

System Optimization

• Coordinates feature release testing, investigates new features, educates HR team and works in partnership with the Manager, Payroll & HR Operations to determine appropriate features for future implementation
• Explores opportunities to optimize and enhance system functionality through fierce collaboration with HR team and other business departments
• Stays current with latest advancements and opportunities within Workday and UKG. Seeking opportunities to advance system knowledge

Project Support

• Process maps existing processes and partners with various stakeholders to put together a recommended new desired state
• Gathers requirements, gaps, data mapping etc., creates test strategies and updates project status reports
• Supports development of new integrations, working closely with various stakeholders to identify connections and supports testing and sustainment planning

Data Governance, Documentation and Training

• Supports oversight of data management in the system. Seeks understanding of data structure and determines in partnership with Manager, HR & Payroll Operations where best to store, access and continuously monitors overall data structure, governance and HR team data requirements
• Creates quality, easy to use, end user training material, manuals and quick reference guides on HR systems. Updates documentation as and when changes occur
• Identifies and delivers HR Technology training to users to ensure maximum utilization

What You’ll Bring

• Minimum 2-3 years of working experience with Workday HRIS administration and/or UKG system
• Previous work experience in various Human Resources roles that support knowledge of overall HR operations and technology
• University Degree or College Diploma in human resources, information technology, business administration
• Comprehensive grasp of HR practices, regulations, processes and data management
• Experience translating HR business and functional requirement into application functionality
• Aptitude and ability to collaborate with others in order to build consensus and cooperation from different stakeholder groups
• Excellent organizational skills and time management in order to multitask concurrent projects and handle multiple changing priorities
• Natural curiosity to continuously explore and understand system capabilities and root cause of issues
• Strong communication skills, ability to clearly/simply present an idea and recommendation
• Ability to adapt communication style to suit audience (translate technological terms)

About Us Toyota Canada Inc. is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives. What Sets Us Apart? A focus on people, passion for Toyota, innovation and continuous improvement have made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility. What You Should Know? Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law. Please advise us at any point during the recruitment and selection process or your employment if you require accommodation. Please note TCI may use AI-powered tools to assist us with initial screening and assessment. Talent Acquisition Specialists always review all applications and Hiring Managers always make final hiring decisions throughout the selection process.