Administrative Support Services Manager

Role Overview

We are seeking a highly organized and strategic Administrative Support Services Manager to oversee the backbone of our daily operations. In this role, you will be responsible for directing administrative staff, managing multi-departmental budgets, and ensuring our corporate governance and regulatory compliance are second to none. The ideal candidate is a tech-savvy leader capable of balancing high-level planning with hands-on operational management.

Key Responsibilities

• Operational Leadership: Plan, direct, and evaluate the operations of various administrative departments (Security, Finance, HR, and Purchasing).
• Financial Oversight: Collect and record service fees, assist in annual budget preparation, and maintain strict control over budgets for client projects, equipment, and supplies.
• People Management: Lead the full employee lifecycle, including interviewing, hiring, training, and supervising both office staff and volunteers.
• Compliance & Governance: Direct and control corporate governance and regulatory compliance procedures to ensure organizational integrity.
• Strategic Reporting: Conduct research and prepare comprehensive reports/briefs for management committees to evaluate the effectiveness of our services.
• Logistics & Administration: Organize inventory maintenance and coordinate general administrative services to ensure a seamless workplace experience.

Requirements

• Education: Master’s Degree (preferred).
• Technical Proficiency: Advanced command of MS Office Suite (Word, Excel, PowerPoint, Outlook) and MS Project.
• Systems Knowledge: Strong experience with Information Management Systems, MS Access, and Accounting Software.
• Expertise: Proven ability to manage complex information technology workflows and electronic communications.

Work Environment & Benefits

• Status: Full-time, In-person.
• Schedule: Monday to Friday.
• Language: French not required.
• Benefits: Comprehensive dental care package.

Please note: This description is a summary of the role's primary duties. Responsibilities and activities may evolve or change at any time to meet the needs of the organization.