Philanthropy Co-ordinator

Helping to give all kids the best chance to live a long and healthy life — that’s what we do at the Stollery Children’s Hospital Foundation. Is that what you want to do, too?

The position

We are looking for a Philanthropy Co-ordinator who will provide administrative, logistical, and stewardship support to advance donor engagement across the Annual, Monthly, Planned, and Major Giving portfolios. This role helps ensure high-quality donor experiences, supports the Annual and Personal Philanthropy team in portfolio management, and contributes to the success of philanthropy initiatives through research, information management, and relationship support.

Everything we do is for Stollery kids and their families. As a member of our team, you’ll work in a trust-based, collaborative culture, with solution-focused team members who encourage ideas, take initiative, embrace change and celebrate successes.

The Stollery Children’s Hospital Foundation (the Foundation) is strongly committed to an inclusive, respectful, and equitable workplace that represents the communities we serve. We value applicants with a diverse range of skills, experiences, and competencies, and especially welcome applications from racialized persons/persons of colour, Indigenous Peoples, persons living with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

Key responsibilities

Reporting to the Director, Annual & Personal Philanthropy, you will:

Donor support & stewardship

• Support stewardship activities including preparation of packages, thank-you calls, donor correspondence, and recognition touchpoints
• Assist with the coordination of donor group tours, briefings, and recognition events
• Maintain donor records in Raiser’s Edge, ensuring timely and accurate data entry for cultivation and stewardship activities
• Help track and follow up on stewardship commitments, including donor recognition opportunities, proposals, and agreements

Research & information management

• Support with identifying networking opportunities, donor information, and community connections
• Monitor obituaries and community news to identify and maintain accurate donor records
• Maintain and update donor lists, contact information, and activity records across the Annual and Personal Philanthropy team
• Support the preparation of fundraising packages, information kits, and tailored donor materials

Portfolio and program support

• Provide administrative support to development officers, including scheduling donor meetings, preparing agendas, taking and distributing meeting notes
• Assist with managing timelines and deliverables for donor cycles in Annual, Monthly, Planned, and Major Giving
• Generate reports, queries, and mailing lists to support cultivation, solicitation, and stewardship strategies
• Coordinate logistics for donor engagement opportunities and ensure timely follow-up

Other:

• Support policies and processes that maintain confidentiality and appropriate handling of donor information
• Promote the ‘one team’ culture by working across the Foundation to provide support and expertise as needed
• Actively promote, participate in, and be an ambassador of the Foundation’s fundraising activities and events as required, including evenings and weekends

As our ideal candidate, you’re someone who is:

• Educated, ideally with a bachelor’s degree or diploma in a related field (e.g., fundraising, communications, administration) or a combination of equivalent skills and experience
• Experienced in philanthropy, fundraising, administration, or donor relations, with a minimum of two (2) years of related experience
• Highly organized and strategic, using sound judgment to navigate complex challenges and balance competing priorities
• A clear and confident communicator, both in writing and in conversation
• Professional and discreet when working with a wide range of personalities and situations
• Collaborative and relationship-focused, building strong connections with internal teams and external partners
• Detail-oriented and analytical, with a talent for research, data management, and reporting accuracy
• Technically skilled, with advanced proficiency in Microsoft Office and Raiser’s Edge
• Positive and solution-focused, taking initiative and thriving both independently and as part of a dynamic team
• Flexible and adaptable, staying calm and effective in a fast-paced, ever-changing environment
• Disciplined and reliable, able to manage multiple priorities while consistently meeting deadlines
• Approachable, open, self-motivated, accountable, flexible, tactful and professional
• Passionate about children’s health and building grassroots movements

Additional information

• Our successful applicant will be required to undergo a background and credit check

The salary range for this position is $59,500 to $67,000 annually.

If this position describes you and you’re motivated to make a difference in the lives of children, we invite you to submit your cover letter and resumé. This position will remain open until September 24, 2025 or until we find a qualified candidate who’s a great addition to our vibrant culture.