26-34 – Human Resources Assistant

Posting Status Open Posting Date August 14, 2026 Closing Date August 20, 2026 Location: Vancouver (east side) Start DateExpected Hours of Work:Expected Hours Of Work Hybrid - Monday - Friday - 9am-5pm In Office - Tuesday, Wednesday and Thursday Collaborative environment with cross-functional team interactions. Occasional evening or weekend work may be required depending on operational needs. Department 06 Position Status Permanent Full-Time Highlights The hybrid HR Assistant role works within Spectrum’s Human Resources Department, as part of a collaborative administration team that supports our Co-Directors, Coordinators, Managers, Front line CSW staff and reports to the Director, Human Resources. A diverse role, the HR Assistant will support a variety of HR functions with key accountabilities for following: – HR processes and documentation – Requirements of employment – System access management – Payroll Support – Benefit administration – Support Recruitment and Onboarding efforts – Schedule Input – Record keeping and file management – Employee relations – Employee safety, welfare, wellness, and health reporting; and – Termination processing – Day-to-day efficient operation of the HR department. Duties And Responsibilities Specific Responsibilities will include some or all of the following: – Assist with job postings, pre-screening, interviewing job applicants and short-listing candidates – Process hiring-related paperwork; references, requirements of employment (criminal record search, first aid certificate, orientation training and online training) – Inform job applicants of details such as duties and responsibilities, compensation and benefits. – Complete items on new hire checklists, and send introductory emails to staff – Interpret and explain human resources policies, procedures, standards, or regulations. – Maintain current knowledge of the Employment Standards Act and Human Rights laws. – Prepare or maintain employment records related to events, such as hiring, training checklists, termination, leaves, position changes and transfers – Input of employee rotation schedules – Provide input for improvement and development in recruitment processes and best practices to HR team – Benefit Administration – enrollments, terminations, individual and organization wide salary increases and updates, overage dependent oversight, MPP enrollments, plan member updates – dependents/beneficiary. – System management – software access and permissions – Payroll support – processing of seniority increases and reporting – Personnel file and records management; online and file records – Processing terminations – full cycle – Attendance and participation in meetings such as; Health & Safety committee and department meetings – Other duties as assigned by the HR Director, HR Manager or Co-Directors. Reports To HR Director Rate Of Pay $26/hr Probation 3 months Driving Requirement Driving not required Preferred Training Or Experience – Excellent verbal and written communication skills. – Excellent interpersonal skills, time-management and organizational skills, with good judgment in task prioritization. – Ability to handle confidential material and situations with tact and discretion; – Establish and maintain effective on-going communication with organizational leaders and managers – Able to maintain a professional, approachable and appropriate attitude when interacting with all levels of personnel – Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects as assigned – Strong ability to proactively, critically, and collaboratively problem solve; – Ability to quickly learn and leverage new software. – Proficient in MS Office – Prior experience with Comvida and Sharevision software is not required but considered an asset. Specific Training Or Experience Required

• Computer proficiency (email, Word, internet usage)

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