Human Resources Payroll Administrator

About the Company

Our client is one of North America’s largest and fastest-growing privately owned contract manufacturers, producing household cleaning and personal care products for many of the biggest names in retail. The company has a strong presence across multiple facilities, including FDA-regulated operations in the USA and Canada.

Now poised to double in size, the company is experiencing rapid expansion and partners with some of the largest retailers, offering team members the opportunity to make a real impact in a high-growth environment. If you’re strategic, results-driven, and excited by innovation, this is your chance to grow with a leader in the consumer goods manufacturing space.

About the Role

This role is for someone to process payroll for all employees and provide HR administrative support as needed

Responsibilities

• Process payroll accurately and on time for all employees
• Maintain payroll records and ensure data accuracy in payroll systems
• Handle payroll-related inquiries and resolve discrepancies
• Administer statutory deductions (taxes, pensions, benefits, etc.)
• Generate payroll reports for Finance & HR departments
• Assist with job postings, resume screening, and scheduling interviews.
• Support new hires through the onboarding process, including orientation and paperwork completion.
• Maintain and update employee records, including personal information, employment history, and benefits. Ensure records are accurate, secure, and compliant with legal regulations.
• Provide administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence.
• Provide administrative support to the HR department by updating and maintaining employee information across a variety of internal trackers and HR systems.
• Ensure employee files are complete and organized, including preparing and maintaining hard copy files with all required documentation.
• Create and manage electronic employee files, ensuring consistency, accuracy, and confidentiality of all records.
• Assist employees with benefits enrollment, changes, and inquiries.
• Support training initiatives by scheduling sessions, preparing materials, and tracking attendance.
• Help enforce HR policies and procedures, and assist with employee questions about policies.
• Assist with resolving employee concerns, conflicts, and grievances.
• Support efforts to foster a positive work environment and maintain employee satisfaction.
• Support payroll processes by verifying timesheets & invoices for Temp workers, Scheduling Temp workforce and gathering payroll data.
• Plan and coordinate HR events, such as team-building activities and wellness initiatives. Lead the Social Committee initiatives by drafting an engagement Calendar on an annual basis.
• All other duties as assigned by Human Resources Manager.

Qualifications

• 1-5 years of coordinator experience or in a similar role
• Ability to work independently on all gamut of HR with limited supervision
• Working knowledge of Canadian employment laws and regulations including Employment Standards Act and Ontario Human Rights code.
• Change resiliency and a high degree of emotional intelligence knowledge of Canadian employment laws and regulations, including Employment Standards Act and the Ontario Human Rights code
• Strong business acumen with proven ability to impact at all levels of the organization
• Excellent interpersonal and communication skills to effectively influence and build strong relationships with multiple stakeholders and handle confidential/sensitive information
• Experience with handling employee-relations matters, including accommodation, performance management, investigations and working with external counsel
• Understanding of all core aspects of Human Resource
• Experience with an HRIS system; will be an asset
• Ability to perform multiple tasks simultaneously and process work with a high degree of accuracy.
• Highly organized and service oriented.
• Excellent problem-solving skills.

Pay range and compensation package

The pay range for this position is 60,000 to 65,000 CAD