Events Specialist

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. As a member of the Client Development & Marketing team in Toronto, reporting to the Manager, Client Events, the Events Specialist’s responsibilities will include planning, coordinating and executing on all client events (in-person and virtual), client social events and sponsorships. This job posting is for an existing vacancy. Major Responsibilities

• Support the Manager, Client Events in the planning, coordination and execution of client events including seminars, webinars, client social events and sponsorships (in-person and virtual)
• Work directly with partners and business development on the creation of event briefing documents to ensure that event objectives and goals are understood
• Manage virtual event technology requirements including the firm CRM, CMS (WordPress), Zoom and our preferred webinar planform, ON24
• Train lawyers and guests on how to use the ON24 webinar platform – manage all event logistics the day of
• Coordinate with our writing team on the drafting of event invitations
• Compile and analyze post-event surveys and feedback and arrange appropriate follow-up
• Continually evaluate our client event offerings to ensure they are on brand and consistent in delivery
• Source and develop strong relationships with external vendors in support of the firm’s event program
• Some overtime is required (executing evening social events)

Position Requirements Education and Experience This position requires a college diploma or university degree, and a minimum of 3 years of experience planning and executing events, ideally in a corporate environment. Experience with event technology including ON24, Zoom is required. Experience with Marketing CMS is strongly desired. Experience in a legal or professional services environment is preferred. An equivalent combination of education, training, and experience may be acceptable. Knowledge and Skills

• Strong event management background (preferably in a corporate environment) with a demonstrated knowledge of event planning and management principles, methods and techniques
• Proficiency with MS Office, including Word, Excel, Outlook and PowerPoint
• Strong customer service orientation
• Ability to take ownership of projects, as well as multi-tasking multiple concurrent events.
• Superior accuracy, attention to detail, creativity, time-management and organizational skills
• Excellent written and oral communication skills
• Creative flair and interest in creating new client events and experiences
• Bilingual (English/French) considered a strong asset

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week. Compensation The range of expected compensation for this position is $65,000 - $80,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. Please note that we use artificial intelligence to screen, assess or select applicants for the position. No agencies or phone calls/emails please.