Executive Assistant – Design, Strategy & Creative Ops

MASIV | Executive Assistant – Design, Strategy & Creative Ops | Full-Time | In-Person onlywww.mercedesandsingh.com | Calgary, AB | Canadian Citizens and PR holders only

MASIV (est. 2016) is an Architectural Design, Fabrication, and Build company that fuses design, technology, and construction to innovate multi-scale products and environments. The fusion of disciplines within our work opens previously impossible opportunities within each domain, allowing design to inspire AEC and AEC to inspire design.

At MASIV, we question dominant modes of design that have divorced us from the concept of the Master Builder by prioritizing humanity above all else.

We propose a Human-centric approach that delivers design solutions with a Sustainable lens. In this pursuit, we reject all forms of segregation and instead call for a radical synergy between disciplines.

Summary

MASIV is seeking a passionate, emotionally intelligent, and design-savvy Executive Assistant to the Founder to join our high-performance team. This full-time role blends executive support, business development, creative content, and design coordination across our business functions.

This is not a traditional assistant position. You will work directly with the CEO and COO, contributing to decision-making, assisting in creative and operational execution, and bringing fresh ideas to the table. You must be a graduate with a background in interior design, architecture, engineering, or a related discipline and eager to grow in a fast-paced, multidisciplinary environment.

You'll have the opportunity to learn and grow in a supportive environment, making meaningful contributions to our team's success. At MASIV, you'll be part of a collaborative culture that fosters innovation and creativity, as you embark on a rewarding journey in the field of construction technology.

Role DefinitionCompany: Mercedes and Singh Innovative Ventures

Job Title: Executive Assistant to the Founder – Design, Strategy & Creative Ops

Reporting to: CEO and COO

Location: In-Person only at our office in Calgary, AB. Must have own vehicle

Pay range: Starting at $24.50/hour, with performance-based growth and year-end bonuses

Responsibilities

• Provide executive support to the CEO, including calendar, communications, and task management
• Participate in high-level meetings and contribute to executive decision-making
• Coordinate across project teams, clients, and external collaborators
• Contribute to finish selections, moodboards, design presentations, and material curation
• Assist with social media content creation, campaigns, and brand voice
• Help draft proposals, pitch decks, and marketing materials for business development
• Support coordination of project sites, suppliers, and fabrication workflows
• Capture and organize ideas, notes, and action items
• Anticipate founder needs and act with emotional intelligence and discretion
• Participate in a variety of roles across startup initiatives, events, and operations
• Communicate ideas, work, and progress clearly, including by engaging in team meetings, presentations, and other creative communication outlets
• To take responsibility where required by the project leaders for specific areas of operations
• To give support where needed to colleagues working on other projects
• Thorough knowledge of and compliance with MASIV company culture, procedures and standards
• To contribute, or otherwise assist as required
• Stay abreast of the latest developments in the AEC industry

Qualities and skills required

• Degree in Interior Design, Architecture, Engineering (EIT), or related field (must be a graduate)
• For candidates with ID, Architecture, or Engineering backgrounds, you will be able to register with your relevant associations and gain your hours towards accreditation under the founders
• 0–2 years of professional experience
• Demonstrated creative sensibility and design thinking
• Strong organizational and multitasking abilities
• Emotional intelligence and intuitive communication style
• Excellent writing and interpersonal skills
• Resourceful, proactive, and reliable
• Comfortable with ambiguity and high-pace environments
• Competence in tools such as Google Workspace, Notion, Canva, Adobe, or CAD (bonus)
• Has own vehicle and comfortable with local travel when needed
• Strong commitment to the team; maintains positive working relationships with diverse people, including internal team and external partners
• Embodies ethics and integrity in all work, respecting both company and broader community policies
• Resilient to coping with conflicting demands
• Able to work under pressure and to tight deadlines, with a do-what-it-takes mentality
• Excellent organizational skills
• Able to manage sensitive and confidential information
• Self-motivated and able to take responsibility
• Able to manage and prioritize tasks and time efficiently
• Able to demonstrate initiative and a proactive approach to daily tasks
• Good interpersonal skills and able to work independently and as part of an effective team
• Flexible attitude

EXPECTATIONS: WHAT YOU ARE SIGNING UP FOR

This is not a traditional assistant role, it’s an invitation to solve real problems in an environment that values rigor, resilience, and self-leadership.

• This is a hybrid role that blends executive assistance, design coordination, and creative business operations
• You’ll contribute to building brands, executing initiatives, and refining internal systems
• You’ll be expected to think, suggest, execute, and reflect – not just take orders
• You will be entrusted with sensitive information and high-level strategy
• You must be available and adaptable to the needs of the founder and team - flexibility with schedule and business needs to be expected
• Learn by doing. Real-world problem solving, and quick iteration are part of daily life here.
• Embrace the uphill climb. If you choose the Everest route over a leisurely hike, you'll thrive here. Expect to be challenged.
• Stretch beyond your comfort zone. You’ll encounter tools, frameworks, and problems you’ve never seen before — and you’ll be expected to figure them out.
• Be resourceful. Leverage every tool at your disposal — documentation, forums, LLMs, community threads — to find answers and move forward.
• Deadlines are real. Delivering under pressure is part of how we grow and how we serve.
• Integrity is non-negotiable. Say what you do. Do what you say. Own your commitments with honesty and accountability.
• This environment isn’t for everyone. But if you’re here to stretch your limits and contribute to something bigger, we’ll invest in you every step of the way.

Desirable

The above description reflects the core activities of the role but is not intended to be all-inclusive. There is a requirement for the post holder to recognize this and adopt a flexible approach to work. Responsibilities may evolve based on organizational needs and your strengths.

MASIV does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other legally protected characteristics.

Salary is based on a number of factors including job-related knowledge, skills, experience, and business needs. Our compensation package includes performance-based bonuses and benefits.

Our Values:We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We elevate each other to chart the best path forward in an evolving world.