Who You’ll Be Joining
A national, privately held organization serving commercial and industrial clients across Canada. Many of its people stay for years. The team is close-knit, and new employees get the support they need to do well. With the business growing, they’re adding an organized, accuracy-focused administrator to the branch.
About the Position
You’ll be the go-to person for the branch’s accounting and office administration. You’ll partner with sales, project coordinators and customers to keep transactions accurate and the office running well. If you like a varied workload, steady deadlines and getting the numbers right, you’ll do well here.
Your Responsibilities
Accounts Payable & Receivable
- Review, code and post supplier bills, including freight and product charges, so payments go out on time.
- Capture the full cost of each sale, including materials, shipping, duties and any credits.
- Create and issue customer invoices, and follow up on overdue balances.
- Post incoming payments, cheque deposits and credit card sales, and keep receivables reporting current.
- Look into and resolve pricing, billing or shipment discrepancies with vendors, customers and sales staff.
- Handle credit applications for new accounts and prepare them for management review.
Inventory & Month-End
- Record stock movements between branches throughout the month and reconcile them at close.
- Support the warehouse team with purchasing and enter the related transactions.
- Help with inventory counts twice a year, including entering counts and posting adjustments.
- Calculate and report month-end accruals for unbilled revenue, open invoices and in-transit stock.
- Complete closing tasks on schedule, and pull data for reports and audits.
Office Coordination
- Be the first point of contact for visitors, callers and customers, and route inquiries to the right person.
- Manage shipping and receiving of mail, parcels and courier deliveries.
- Keep order documents organized and accurate, including confirmations, packing slips, tracking details and invoices, in both paper and digital files.
- Prepare internal updates and reports.
- Keep the office organized and help colleagues with other administrative tasks as needed.
What You Bring
- 3–5 years in an administrative or bookkeeping role with a strong focus on AP and AR
- A solid grasp of three-way matching (purchase order, receiving and invoice)
- A certificate or diploma in bookkeeping, accounting or office administration is preferred
- Comfort with Microsoft Office, including basic Excel formulas and data entry
- Experience with ERP or accounting software is an asset, and full training is provided
- Strong attention to detail, clear communication and the drive to take ownership of your work
The Details
- Full-time and in-office, Monday to Friday, 8:00 a.m. to 4:30 p.m.
Perks & Benefits
- Fully paid health and dental coverage for you and your dependants
- Prescription delivery through an online pharmacy service