Human Resources Coordinator

Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients. We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community. Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com. Human Resources Coordinator (HR Department) – Calgary, ABJob Summary We are currently looking for a dynamic and experienced Human Resources (HR) Coordinator to join the Calgary HR Department. The HR Coordinator is responsible for building integral and strong relationships with all members of the Firm. The HR Coordinator will provide general human resources, payroll & benefits, and administrative support to the Human Resources Department and to the office. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. Hours of work are from 8:00 a.m. to 4:00 p.m.. Occasional pre-authorized overtime may be required to meet business needs. Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. Fasken Calgary has a mandatory requirement of three (3) days in office and up to two (2) days remote, work permitting. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, the majority of the work may be onsite. For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut’ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information. To Us, Success Means

• A strong client service approach - ready, willing, and able.
• Impeccable proofreading and grammar skills.
• Being organized, with high attention to detail and accuracy when completing tasks.
• Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
• Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
• Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Being proactive and taking initiative in anticipation of next steps.
• Strong document processing skills

Primary Responsibilities

• Provide general day-to-day employee relations support and guidance for Firm members in both the Calgary and Tsuut’ina office locations.
• Maintain computerized personnel records, including employee files and training completions.
• Coordinate with all departments regarding share arrangements, workload and coverage assignments.
• Oversee and approve vacation and leave requests for staff members, maintain ongoing records of entitlement balances and respond to various inquires regarding balances.
• Provide administrative support for regional and Firm-wide recruitment processes, including coordinating interviews, verifying references and conducting background checks through third party process for new hires.
• Provide support and knowledge to all Firm members on the various benefit plans and programs.
• Use of HRIS (Ultipro) software in an administrative user capacity to maintain employee records, run ad hoc reports, prepare new hire onboarding and other functionalities, as required.
• Coordinate full onboarding process for new hires, including communications with applicants post offer, access set up, equipment requests and carrying out other internal processes with various departments.
• Receive, process and maintain records of applicable wellness, transportation and continuing education subsidy reimbursements for Firm members.
• Use of internal PeopleFlow software to communicate employee lifecycle changes to various departments.
• Provide ongoing support to the HR Department in maintaining Calgary HR Intranet page and updating personnel profiles, as required.
• Support HR Department employee retention initiatives, including organizing staff appreciation and recognition functions throughout the year, arranging gifts and communicating service anniversary recognitions, as needed.
• Coordinate Calgary and Tsuut’ina office First Aid attendants, Emergency Wardens and monitors, organize supplies, gifts and trainings for the offices.
• Other tasks and involvement in HR projects and initiatives, as required.

Required Knowledge And Experience

• University degree and/or College diploma in Human Resources with a minimum of two (2) to three (3) years of related HR experience.
• Experience working in a law firm or other professional services environment is considered an asset.
• Current knowledge of human resources functions and legislation.
• Strong knowledge of software applications, such as the Microsoft suite: Word, Excel, Outlook, PowerPoint.
• Knowledge and experience using an integrated HRIS software is considered an asset.
• Strong interpersonal and communication skills (written and oral).
• Strong sense of judgement and ability to protect confidential and sensitive information.
• Ability to manage time, sharp sense of organization, ability to juggle priorities efficiently and manage stress.

Supervisor

• This role reports to the Manager, Human Resources.

What We Offer Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In a full-time, permanent role, we offer the following:

• A competitive salary and discretionary bonus program
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Transportation monthly subsidy
• Maternity/parental leave top up
• Employee referral program
• Opportunities to give back to your community through Firm initiatives

Diversity and Inclusion At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification. Your Application The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package. Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com. We thank all candidates for applying, however, only qualified applicants will be contacted for an interview. NO AGENCIES, PLEASE