Parks & Open Space Services Clerk

Job ID: 2850 Openings: 1 Jurisdiction: CUPE Local 7 Division: City Planning & Community Services Department: Parks & Open Space Services Branch: Parks Maintenance & Cemeteries Location Name: Regina, Saskatchewan, CA Type of Posting: Internal & External Employment Type: Casual Hourly Salary: $23.56 - $30.44 (2024 Rates) Annual Salary: $44,920 - $58,037 (2024 Rates) Date Posted: May 1, 2025 Closing Date: May 4, 2025 Land Acknowledgement We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples. Equity, Diversity & Inclusion The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply. The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements. POSITION SUMMARY: This is a casual position (May – September) that provides administrative support to the Parks & Open Space Department through customer service interaction with internal and external customers. This position reports to the Coordinator, Administrative Services. DUTIES AND RESPONSIBILITIES:

• Provide administrative customer service to the Parks & Open Space Department including software system interaction, report creation, data entry, filing, etc.
• Prepare documents and reports to be submitted to the Department’s Leadership Team.
• Perform regular data input into corporate software systems including:

• WAM
• Oracle Financials
• InFor
• Various Microsoft Excel and Access databases

• Program and operate the department’s Central Irrigation Control system.
• Create purchase order releases, receipts, and ensure payment of invoices on behalf of the department.
• Initiate Cash Receipts and Invoice Authorizations on behalf of the department.
• Perform the monthly reconciliation of Purchase Cards (PCARDS) on behalf of the department.
• Respond to phone, email, and in-person inquiries from internal and external customers.
• Perform other related duties as required.

QUALIFICATIONS:Knowledge, Abilities and Skills:

• Knowledge of Parks & Open Space operating and administrative procedures.
• Knowledge of City of Regina procedures, agreements, and bylaws affecting the Parks & Open Space Department.
• Ability to manage, prioritize, and complete multiple work assignments within deadlines.
• Demonstrated skill and use of City of Regina software applications (WAM, InFor, Oracle Financials).
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Access).
• Knowledge and use of computerized irrigation software systems.
• Ability to establish and maintain effective working relationships.
• Proficiency in business writing and arithmetic.
• Ability to understand oral and written instructions.
• Ability to deal courteously and tactfully with internal and external clients.
• Ability to work independently and/or as a contributing member of the team.
• Knowledge of general office procedures, systems, and equipment.
• Ability to maintain records, files, and retrieval systems.

EDUCATION AND EXPERIENCE:

• Grade Twelve (12) with administrative/office procedure courses.
• Four (4) years of related experience in a customer service environment.

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page. Note: Only applications submitted via our online application system are accepted