Project Coordinator

Job ID: 2464 

Title: Project Coordinator 

Location: 201 Portage Avenue, Suite 1800 , Winnipeg , MB 

Department: Real Estate 

Employment status: Full time permanentPURPOSE OF ROLE:  

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and infrastructure construction-related tasks over extensive cycles to support project owners (Directors), enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects.  The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondence and by researching, analyzing and processing important documents to advance and maintain project momentum.  The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the Winnipeg office operations.    

KEY FUNCTIONSProvides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing, construction oversight, and progress meetings and provides necessary follow-up to ensure timely completion. 

• Understanding and interpreting the requirements and details of Architectural and Contract Drawings and specifications. 
• General knowledge of construction inspection and management principles, practices and techniques, as well as knowledge of construction products, materials, and equipment. 
• Understanding of the consultant’s and contractor’s obligations and the client’s responsibilities under the contracts. 
• Oversight of work according to the details required to ensure contract compliance. 
• Identification and action on any site, contractual and regulatory infractions (for safety, security, operational efficiency, customer convenience, etc.). 
• Proficient at interacting with public agencies (e.g. City of Winnipeg), consultants, contractors, local community members and co-workers. 
• Attend progress meetings and preparation and review of site visit reports. 
• Review and approval of contractor’s progress certificates. 
• Proactively committing to creating a positive work environment. 
• Supporting and adhering to Health & Safety programs. 

Provides support to the region in the areas of design development and approvals, master planning, site preparation and servicing/construction and provides necessary follow-up to ensure timely completion. 

• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives. 
• Assists with the development and coordination of consultant selection processes.  
• Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives. 
• Takes minutes at internal and external meetings with stakeholders, consultants, government and the public. 
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives. 
• Assists in the preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required. 
• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents, including evaluation of proposals. 
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines. 
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status. 
• Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process. 
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports. 
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.  
• Researches and reports on industry trends, regulatory context and planning and construction legislation. 

Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.  

• Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans). 
• Works with the regional/project accountant to provide necessary supporting information/documentation. 
• Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments. 

Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.  

• Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks). 
• Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale. 
• Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.  
• Prepares Sales Abstracts/summaries for senior management approvals. 
• Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing. 
• Finalizes closing documentation (i.e.  ensures receipt of fully executed transfer deed and survey plan prior to closing). 

In addition to the Key Functions listed above, the Project Coordinator is also responsible for the following tasks:  

• Develops and maintains an efficient project-based document management system for all functions of real estate development, both paper and digital systems. 
• Provides backup administrative support, including liaising with contractors, consultants, suppliers, the general public and couriers, when required**.** 
• Supports efforts relating to Build Canada Homes at Naawi-Oodena, including procurement, administration, and coordination, and support to the Director Real Estate (Winnipeg) in response to meeting and briefing requests from elected officials (Federal, Provincial, and Municipal), City of Winnipeg administration, the development community, potential builder partners, and other interested parties; 

QUALIFICATIONS AND EXPERIENCE 

• Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:  
• engineering (P.Eng or CET designation an asset),  
• other construction / development related fields (architects, landscape architects, surveyors, etc.). 
• Minimum of three (3) to five (5) years of experience in land development and/or construction required. 
• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices. 
• Project management or contract management training and/or experience required. 
• Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets. 
• A valid Manitoba driver’s license and access to a vehicle to travel to and from sites, including valid and appropriate vehicle insurance. 
• Advanced knowledge of Excel, Word, Outlook and PowerPoint required. 
• Working knowledge of Microsoft Project, AutoCAD, an asset. 

To express your interest in the role please submit your application here before November 19, 2025. 

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.