Executive Assistant

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal’s Top Employers in 2025. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal. The position at a glance The Executive Assistant provides high-level administrative support to senior regional leadership based in the US for both the CIB AMER ITO CIO and CTO, ensuring efficient operations and effective communication across the Americas platform. The role requires exceptional organizational, communication, and technical skills, and offers opportunities for collaboration, leadership, and professional growth. In detailResponsibilities

• Provide high-level administrative support for both the CIB AMER ITO CIO and CTO and serve as the gatekeeper for internal and external stakeholders
• Partner with their Business Managers and ITO AMER Chief of Staff
• Heavy calendar management – complex agenda and setting of meetings across all time zones
• Schedule and track meetings and support, including weekly Exco, recurring and ad hoc meetings and Board and Regulatory meetings
• Coordinate Domestic and international travel arrangements; perform expense claims, expedited travel services
• Coordinate webcasts, video and tele-conferences as needed
• Preparation and coordination of departmental meetings and Town Halls
• Plan and coordinate all logistics for internal/external events such as townhalls, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
• Arrange room bookings and catering for meetings
• Managing agenda and logistics for visitors
• Management of incoming and outgoing communications
• Modification and distribution of reports, invoices and contracts; ensuring approvals and signatures are secured in a timely manner
• Completion of any reasonable projects or tasks, as requested by AMER ITO CIO and CTO

Staff supervision/ Organizational Structure: The Staff will report locally to the Head of ITP Canada Education:

• Bachelor’s degree or higher, with a strong understanding of principles and processes for providing customer and executive support services
• 5-10 years of proven experience as an Executive Assistant, supporting Department Heads or C-level executives.
• Professional working proficiency in both French and English is required *
• Extremely competent in Word, PowerPoint, Excel, and Microsoft Outlook
• Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
• Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and programs
• Knowledge of principles and processes for providing customer and personal services
• Exceptional communication and interpersonal skills: active listener and clear communicator, both verbally and in writing
• Must communicate proactively, anticipating the needs of managers and escalating issues as necessary – utilizing tact and strict confidentiality
• Excellent team player. Ability to multitask and prioritize work based on potential impact
• Detail-oriented, flexible, and enjoys the administrative challenges of supporting executive-level employees
• Demonstrates an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Given most of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in French and English languages are required.

What’s In It For You In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering. Hybrid work arrangements are available for most positions. In-office presence is required a minimum of 3 days per week, one of which must be on a Monday and/or a Friday. BNP Paribas provides excellent training and personal development programs, as well as opportunities for career development within the company and internationally. To find out more about our range of benefits, click here What You Need To Know

• We will review candidates as they apply, so don’t wait to submit your application;
• BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
• You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
• If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments At BNP Paribas all employees are on an equal footing allowing us to create a work environment that values and respects people for their talents, skills and competences. BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act). To learn more about our DE&I commitments, click here About Us BNP Paribas is the top bank in the European Union and a major international banking establishment. Present in 63 countries, with more than 180,000 employees, the bank holds key positions in several areas of banking and financial services. BNP Paribas’ mission is to contribute to a responsible and sustainable economy by financing and advising its clients according to the highest ethical standards, while striving to respond to essential concerns in terms of the environment, regional development and social inclusion. Since 1961, BNP Paribas has supported large Canadian companies and institutions in their business development by offering a full range of specialized financial services and investment products. With over 1,400 employees, BNP Paribas in Canada continues to attract experts from diverse fields as well as ambitious young talent from around the world. We are proud to offer our employees a rewarding and international workplace where they can build their professional careers by honing their skills, meeting challenges and enriching their knowledge of the financial industry. Our certifications and partnerships

• Montreal’s Top Employers 2025
• Canada’s Best Diversity Employers 2025
• Women in Governance – Parity certified – Platinum certification
• Pride at Work Canada
• Part of Les Affaires top 300 companies in Quebec
• Synclusiv
• Ready, Willing and Able
• Autisme sans Limites
• LinkedIn Top Companies 2024

Do you want to discover other BNP Paribas offers in Canada? Click here: BNP Paribas in Canada Our job offers *** While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted***