Administrative Operations Support Coordinator - Temporary

Location: Toronto, ON, Canada (Onsite) Starting Salary: 22.23$/hour Branch: Flight Operations Category: Unionized (IAMAW - Clerical) Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation. Discover what it’s like to work as an Administrative Support Coordinator in our Flight Operations department — a dynamic role where organization, communication, and problem-solving come together to keep operations running smoothly. It’s important to know that

• Flexibility and adaptability are key: The role requires someone who can adapt to changing schedules and priorities. Being available and responsive when things shift is essential, and staying focused under pressure is critical in a fast-paced environment.
• Teamwork is important: Strong interpersonal abilities to engage and collaborate effectively with colleagues, while also being able to work independently and take initiative in learning and problem-solving
• Being on the move is part of the role: While some administrative tasks are involved, the role requires someone who is comfortable being active and supporting operations on the floor

Key duties

• Update and maintain aircraft library to ensure accuracy and compliance; control distribution of company publications.
• Perform logistical tasks including tracking, control, and coordination of aircraft-related operations.
• Resolve and respond to internal/external customer inquiries in writing and verbally.
• Liaise with internal and external customers and support departmental staff as needed. - coordinate when aircraft is coming from maintenance, recover manuals
• Organize and prioritize workload to meet deadlines while maintaining accuracy and confidentiality, even under pressure and with minimal supervision.
• Administer and comply with Company Policies, Government Regulations, Collective Agreements, and procedures.
• Maintain a flexible and accommodating approach to support team and operational needs.
• Demonstrate flexibility and adaptability in responding to operational issues and changing priorities.
• Prepare to work in varying weather conditions while maintaining safety and efficiency.
• May perform other related duties as required.

Qualifications

• High School graduation;
• Minimum 2 years office experience;
• Must possess and maintain a valid driver's license;
• Intermediate knowledge of Microsoft Office applications;
• Knowledge of aircraft terminology, an asset;
• Good interpersonal skills;
• Good communication skills, both written and verbal;
• Proficiency in spelling, punctuation and grammar;
• Aptitude for math;
• Aptitude for accuracy and detail;
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment;
• Employment is subject to meeting Transport Canada security requirements and obtaining a Restricted Area Identification Card (RAIC) and an Airside Vehicle Operator's Permit (AVOP). Please refer to Transport Canada site for more details;

Benefits

• Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing.
• Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary).
• Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments.
• Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

Conditions Of Employment Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest. Linguistic Requirements Based on equal qualifications, preference will be given to bilingual candidates. Diversity and Inclusion Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.