Administrative Coordinator, Grid Reliability Operations

The Alberta Electric System Operator (AESO) is responsible for the safe, reliable, and economic planning and operation of the Alberta Interconnected Electric System. We provide open and non-discriminatory access to Alberta’s interconnected power grid and also facilitate Alberta’s competitive wholesale electricity market. The AESO strives to foster an inclusive, diverse and equitable workplace where people feel respected and welcomed for who they are, together we deliver high performance and innovative results. Job Description If you are a current AESO employee or contractor, please view openings and apply through our internal site at Workday_._ We are looking for a talented Administrative Coordinator to join our Grid Reliability Operations team. Reporting to the Director, Grid and Market Operations, you will be responsible for providing administrative support to the Grid Reliability division and System Coordination Centre (SCC). This full-time opportunity offers a competitive salary, and a variable pay program. We also have paid vacation and flex time, health and dental benefits, mental health support, a defined contribution pension plan, and learning and development opportunities as part of your overall compensation package. We support a hybrid work environment, where the team is in the office on Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays are flexible for where you work best. Please note that this position is located in NW Calgary and is not accessible by transit. Signs you will succeed and enjoy working in this team:

• You thrive in a fast-paced and dynamic environment and are looking for an opportunity to embark on transformative industry change
• You enjoy working in a team of bright professionals and participating in lively debates
• You embrace change and pivot and adapt with ease
• You like working in a diverse atmosphere – our team celebrates our colleagues’ varied backgrounds, experiences, and perspectives
• You demonstrate strong organizational skills and attention to detail, including prioritizing and managing multiple demands effectively
• You have superior communication skills, easily adapting to all levels including Director / Executive level professionals
• You can work with limited direction at a professional level of responsibility, independently and within a team environment

Accountabilities include:

• Meeting coordination and support (create agendas, take minutes, monitor action items)
• Catering requests (ordering, delivering to meeting rooms, clean up, etc.)
• Manage calendars where requested (meeting room calendars)
• Project administrative support
• Onsite/facility support (escorting guests, contact for emergency response)
• Coordinate travel arrangements (flights, hotel accommodations, car rentals, etc.; ensuring staff have itineraries and e-tickets, with the assistance of a corporate travel agency)
• Event planning & RSVP list management (internal and external stakeholder sessions & operations team; Stampede Breakfast; social events)
• Provide departmental financial support which includes, but is not limited to: expense reports, enrolling and paying for staff training/conference fees, processing invoices, third party billing)
• Format, review and maintain documents, reports, letters and spreadsheets
• Liaise with IT for issues with PCs, printers, etc.
• Liaise with Head Office on items which includes, but is not limited to: update phone list, new hire set up, business card orders, internal moves, meeting room calendars, access management, sign in guests at security, maintain distribution lists, act as United Way liaison
• Liaise with the legal and finance groups while managing administration of consultant contracts and payment of invoices
• Assist with the coordination of the Annual Training Sessions
• Creation of on-site registration including name tags
• Creation and management of budget for events
• NERC RC certification renewals for System Controllers and other SCC staff
• Order office supplies, restock fridges, supplies, etc.

You have:

• Post-secondary education and/or a certification in Office Administration; a combination of appropriate education and experience may be considered. Experience equivalent to degree or diploma
• Strong aptitude for computers and an intermediate to advanced level understanding of Microsoft Office (Outlook, Word, PowerPoint and Excel)
• 3-5 years’ experience in an administrative / office support role
• Ability to handle sensitive / confidential situations and materials
• Ability to pass police security clearance

Application deadline: May 17, 2025 If you are contacted for a pre-screening and/or interview, please advise of any accommodation measures required to enable you to fully participate. Information received relating to accommodation measures will be addressed confidentially. The Alberta Electric System Operator is unable to accept unsolicited agency resumes. The Alberta Electric System Operator, and its members, officers, employees and agents (collectively, the "AESO") is committed to protecting personal information provided to it. When you submit your personal information to the AESO for the purpose of pursuing employment with the AESO, the collection, use and disclosure of personal information is in accordance with the provisions of the Freedom of Information and Protection of Privacy Act (FOIP Act) of Alberta. As noted, the AESO is mandated to maintain the safe and reliable operations of the provincial power grid. As part of meeting its obligations, the AESO may require the successful candidate to undergo a criminal background check for the position. This collection of personal information for the purposes of a check will be conducted in accordance with Section 33 of the FOIP Act.