Executive Assistant (7 month temporary)

About The Workplace Safety And Insurance Board (WSIB) We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca . At The WSIB, You’ll Have The Opportunity To

• explore many career paths and follow your passion
• continuously learn and grow professionally
• be recognized for the great work you do
• participate in programs that support your health and wellbeing

You’ll also receive a competitive salary and may be eligible to participate in our health and dental plan. Salary Grade: N06 From: $79,956.17 To: $99,945.00This is a 7 month temporary opportunity.Job Summary Assist the Vice-President or Executive Director in the administration of the day-to-day activities and special projects of the office, the co-ordination of divisional responsibilities and by providing research and background information necessary to facilitate executive action and decision making. This role will support the Vice President and CISO along with 2 Directors and will primarily assist with scheduling, calendaring, meeting preparation and email review for the VP. This role is also responsible for producing monthly budget reports and the Monthly IT Security Operational report. The successful candidate will also be expected to prepare travel authorization requests and pcard expense reports. Major Responsibilities

• Act as a central point of contact on behalf of the Vice-President/Executive Director in dealing with a range of issues/complaints and requests for information from internal and external clients and vendors in person, by telephone or written correspondence. This includes:
• researching/investigating the issue
• determining possible solutions or the best approach to resolving issues
• preparing written comprehensive summary reports and executive correspondence for the Vice President's/Executive Director’s signature to respond to external client's/organization's inquiries
• presenting details with recommendations to the Vice President/Executive Director and/or advising the business areas on suggested resolution
• Review policy proposals, research reports and operational data to identify issues of importance and provide relevant commentary and advice to the Vice President/Executive Director; including revising policy documents, ensuring compliance with standards, analyzing issues, anticipating problems, gathering/seeking information and identifying and developing available options. Review, edit, consolidate and format reports, presentations and memos received from division management and staff for content and style before submission to internal and external clients.
• Co-ordinate project work on matters requiring investigation, research and analysis including identifying resources, allocation of work based on priorities and established goals and objectives for the completion of the project, consolidating the research findings and preparing final submissions with appropriate recommendations for the Vice President's/Executive Director’s review.
• Participate as a member of senior leader’s management team providing information, advice and guidance to program heads on divisional matters; identifying, prioritizing and analyzing issues and complaints and determining when the subject should be raised with the Vice President/Executive Director or other divisional Vice Presidents.
• Co-ordinate reporting requirements (i.e. Monthly/Quarterly Cost and Budget Variance and Forecast Reports) with management team and Business Assistants. Applying basic understanding of financial concepts and business acumen, consolidate and ensure comprehensive information and analysis is delivered on a timely basis. Advise of possible overspends and offer solutions to control expenses.
• Create, design and maintain operating reports as required ensuring comprehensive information and analysis along with timely delivery. Ensure accuracy and integrity of data, information through analysis, research and collaboration with Divisional staff.

Job Requirements

• Education: Undergraduate Degree
• Experience: Minimum 5 years of relevant experience

Our commitment to equity, diversity and inclusion We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We value and celebrate diversity and are committed to creating inclusive experiences for both our employees and prospective employees. We invite all interested individuals to apply. If you require accommodations in order to apply to this position please contact talentacquisitioncentre@wsib.on.ca . If you are invited to participate in the interview or assessment process, you can advise our Recruiter of your accommodation needs at that time. Please visit our EDI Vision to learn more about what actions WSIB are taking to advance our commitment to equity, diversity and inclusion and to support all employees participating and contributing to their full potential Disclosing conflicts of interest As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca . Privacy information We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca . The Privacy Office cannot provide information about the status of your application. As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired. To apply for this position, please submit your application by the closing date.