Logistics Coordinator

Description:

This is a unique role, that requires a physically fit individual to perform administrative tasks, general warehouse duties, be competent driving reach trucks, as well as experienced in safely using material handling equipment. Accuracy and attention to detail is critical to being successful in this role.

The incumbent will assist with being jointly responsible for the shipping and receiving of products including high-security and serialized materials, tracking shipments of orders, distribution of departmental mail, organization of stock, cyclic inventory counts and reconciliation of all materials, general warehouse duties, and answering client inquiries over the phone, e-mail or in person as required.

Responsibilities include:

• Accurately pick, pack and ship all orders within 24-48 hours of receipt or within established service level time frames demonstrating strong attention to detail

• Physically fit - able to consistently lift boxes weighing 35lbs and able to be on feet lifting, bending reaching, following OHS safety guidelines and procedures

• Safely operate a Reach Truck and other material handling equipment in a controlled Warehouse environment, using PPE

• Ability to work independently as well as a strong team player

• Customer service focused

• Able to problem solve and use sound judgement

• Ability to use strong verbal and written communication skills when communicating with internal and external stakeholders

• Ability to multi-task; and adapt to changing workloads and priorities

• Strong computer skills being able to type accurately type at least 35 wpm

• Possess strong attention to details accurately enter in numbers into databases recording sequence ranges

• Proficiency with data entries and ability to locate information in databases

• Maintain and update 'Shipping Manager' database and MOVES daily for details about every shipment, strong attention to detail is required. (accurately recording way bill numbers, number of parcels, date shipped, serialized ranges and special instructions for every order)

• Coordinate bulk distribution of orders as required

• Receive stock, verify quantities received and provide packing slip and copies of the materials to the Senior Customer Service Advisor for receiving within 24 hours of receipt of product being delivered

• Inventory management and warehouse organization including stock replenishments on a regular basis and rotation of stock in a FIFO rotation

• Participate in the Warehouse OHS Joint Health and Safety Committee, and conduct warehouse safety inspections

Additional information to suppliers

Per worker model below this is a Onsite role.

Working Hours/location:

• Standard Hours of work are 8:15 to 4:30 with a 1 hour lunch break Alberta time, Monday through Friday excluding holidays observed by the Province.

Incumbency:

• Net new role

Standard Background check required.

• The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks level 1 that needs to be completed by the Edmonton Police Services or RCMP.

• Must also provide a valid driver's license, in good standing order.

Mandatory Training Courses:

• Once hired the resource will be required to complete all mandatory training which includes but not limited to Protection of Privacy Training, Information Management, Cybersecurity, and Respect in the Workplace. There may also be other mandatory and/or optional training.

• OHS awareness training - on-line module

Anticipated Interviews dates

• In person interviews are estimated to be conducted between April 10-15th 2026.

Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request

Equipment requirements:

• In the event that, the Contracted Resource is directed to work in-person, the Province shall provide the requisite office space, furniture, office supplies, computers and software and the Province shall continue to ensure that the Contractor’s resource has the necessary access and credentials to the Government of Alberta’s system. The resource must supply their own CSA approved safety boots and wear them at all times when performing duties in the warehouse.

The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.

Scoring Methodology:

Financial/Pricing: 10%

Resource Qualifications: 20%

Interview Process: 70%

ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.

EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

Include 3 current references on the resume. The Manager will reach out to references for the top ranking candidates.

Qualifications

The Prospective Contingent Resource's relevant qualifications are to be detailed within the attached resume in order to validate the relevancy/duration of all claimed experience.

QualificationDescriptionExpectedCurrent

Must Have

Education

Yes/No - High School Diploma/GED.

High School Diploma/GED.

Yes

Yes

No

Other

Yes/No- Must own Safety Footwear

Must wear steel toed shoes/boots at all times in the warehouse and on their first day of work

Yes

Yes

No

Professional Licenses/Certification

Yes/No- ability to accurately type 35+ WPM

Yes/No- ability to accurately type 35+ WPM, assessment results must be attached to resume

Yes

Yes

No

Yes/No-Valid Class 5 Drivers License

A MVID number will be required to gain access to MOVES will need to be provided on first day of work

Yes

Yes

No

Work Experience

Duration-Experienced driving a Reach Truck

Specifically looking for Reach Truck experience - Counter balance forklift experience will not be considered

1 years

years

Duration-Shipping & Inventory Control experience in a warehouse setting including…

Shipping & Inventory Control in a warehouse setting including cyclic inventory count experience, and inventory reconciliation in a computer system

2 years

years

Nice to Have

Education

Yes/No-Valid Reach truck training & certification

Please include a copy of certificate at the end of the resume if they have it. Workers will not be able to drive the reach truck without it.

Yes

Yes

No

Work Experience

Duration - Experience using supply chain software...

Duration - Experience using supply chain software (JD Edwards, MS GP Dynamics etc.) to manage sales and inventory transactions

1 years

years

Duration - Experience with accurate data processing and/or data entry

Experience with accurate data processing and/or data entry

2 years

years

Duration-Experience with computerized Inventory Management systems such as…

Experience with computerized Inventory Management systems such as entering in waybills into internet based platforms (Example Loomis, Purolator etc)

1 years

years

Duration-Experience with safe operation of material handling equipment such as...

Experience with safe operation of material handling equipment such as Shrinkwrapper, Strapper, Power Pallet Jacks, Manual pallet jack etc.

1 years

years

Duration-Experience working with controlled inventory or within a secure environment...

Experience working with controlled serialized inventory or with products that have a high street value (ex. Cannabis, alcohol, lottery tickets, bus passes etc)

1 years

years

Duration-Previous experience with OHS Standards and working alone policies

Experience with OHS Committees or member of OHS Committee, Assist with safety protocols, Understand working alone principles

1 years

years