Human Resources Assistant

About The Company Canadian Forces Morale and Welfare Services (CFMWS) is a dedicated organization committed to supporting members of the Canadian Armed Forces, veterans, and their families. Our mission is to enhance their well-being by providing a wide range of programs and services tailored to meet their unique needs. CFMWS offers initiatives in recreation, sports, fitness, financial services, retail discounts, family support, and charitable activities. We pride ourselves on fostering a community environment where integrity, innovation, and teamwork drive our success. As an employer, we prioritize health, wellness, and professional growth, offering diverse career opportunities across multiple locations. Our goal is to make a meaningful impact on the lives of those who serve and those who have served. About The Role As a Human Resources Assistant at CFMWS, you will play a vital role in supporting the human resources functions at your designated location. Your responsibilities will include providing clerical and administrative support, acting as the first point of contact for employee and business inquiries, and assisting with recruitment activities such as posting jobs, scheduling interviews, conducting reference checks, and security screening. You will also be responsible for administering the employee orientation program, ensuring all new hire documentation is completed accurately, and maintaining organized access to HR information. Your proactive approach will contribute to the development and implementation of HR tools, programs, and training initiatives aimed at addressing recurrent issues and enhancing operational efficiency. This hands-on role requires a team-oriented mindset, strong organizational skills, and a passion for supporting people and processes within the HR domain. Qualifications

• College diploma or certificate in Human Resource Management, Business Administration, Accounting, or a related field
• Several years of experience in Human Resources or Office Administration
• Experience in office administration, policy application, payroll administration, and recruitment
• Strong understanding of policies, procedures, and regulations related to HR
• Client-focused mindset with excellent organizational and communication skills
• Ability to work collaboratively and demonstrate leadership within a team
• Bilingual proficiency in English and French (reading, writing, and speaking) is essential

Responsibilities

• Provide clerical and administrative support for HR functions at the assigned location
• Serve as the primary contact for employee and business inquiries, offering timely and professional assistance
• Assist with recruitment processes, including posting job opportunities, scheduling interviews, and conducting reference and security checks
• Administer the employee orientation program, ensuring all new hire documentation is accurate and complete
• Maintain organized and accessible HR records and information systems
• Support the development and implementation of HR tools, programs, and training initiatives
• Participate in the rollout of new policies, procedures, and programs to improve HR service delivery
• Collaborate with team members to address recurrent HR issues and improve operational workflows

Benefits

• Comprehensive health benefits including drug coverage, healthcare spending account, virtual care, mental health support, travel insurance, dental, vision, life insurance, and disability insurance
• Flexible work options and a variety of paid/unpaid leave entitlements such as vacation, family-related leave, and personal days
• Retirement planning through a Defined Benefit Pension Plan and Group Savings Plans
• Learning and development opportunities including professional association memberships, online courses, LinkedIn Learning subscriptions, and second language training
• Employee discounts and appreciation programs through CF One

Equal Opportunity CFMWS is committed to fostering an inclusive, equitable, and accessible work environment. We welcome applications from all qualified candidates and value diversity in our workforce. We ensure fair treatment and accommodations for individuals with disabilities or other needs during the recruitment and employment process. If you require accommodations, please inform our recruitment team promptly. We believe that a diverse team enhances our ability to serve our community effectively and reflects the values we uphold.