Secretary 3 - Security Services

Requisition ID: 379331 Position Number: 20074627 Posting End Date: Open Until Filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Security Services Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: 05/01/2025 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Salary: $22.802 , $23.486 , $24.190 , $24.917 , $25.664 , $26.432 Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview The incumbent is responsible for providing clerical support to the HSC Security Services department including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the staff scheduling system, updating the day to day schedule changes in and running staffing reports as requested. Enters reports in the security reporting program. Performs duties in the Access Card office. and performs other clerical duties as assigned. Experience

• Minimum two years previous related experience, preferably in a health care setting.
• Experience with the SAP payroll program preferred.
• Experience with scheduling including long call and short call required.

Education (Degree/Diploma/Certificate)

• Complete Grade 12 education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration Not applicable Qualifications And Skills

• Excellent interpersonal, organizational, and decision-making skills required.
• Must have excellent English communication skills, both oral and written.
• Typing 50 wpm.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, and Outlook.

Physical Requirements

• Must be able to function in a high volume, high traffic environment.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.