Legal Assistant

Location: Toronto, ON

Job Type: Full-Time

Industry: Legal Services (Construction & Infrastructure Focus)

About the Opportunity:

Our client is a leading boutique law firm based in Toronto, known nationally for their deep expertise in construction and real estate law. With a high-performing legal team handling complex infrastructure, procurement, and dispute matters, they’re seeking an experienced Legal Assistant to provide integral support to lawyers involved in high-value legal work within the construction sector.

This is an excellent opportunity for a detail-oriented, proactive, and resourceful legal administrative professional who thrives in a fast-paced, high-stakes legal environment.

Key Responsibilities:Administrative & Legal Support

• Prepare, format, proofread, and manage legal documents including pleadings, affidavits, contracts, and correspondence.
• Organize and maintain physical and electronic legal files, ensuring all documentation is accurate and up-to-date.

Scheduling & Communication

• Coordinate calendars, court dates, meetings, arbitration hearings, and travel arrangements for lawyers.
• Liaise with courts, opposing counsel, clients, and expert witnesses to facilitate seamless file progression and communication.

Court and Filing Duties

• File documents with Ontario Courts using Caselines, Justice Services Online (JSO), and other e-filing tools.
• Assist with service of documents, docket entry, and time tracking for billing purposes.

Research & Drafting Support

• Support litigation processes, including organizing disclosure, preparing brief materials, and managing limitation dates.
• Conduct basic legal research and draft client correspondence as needed.

Qualifications:

• Legal Assistant Diploma or equivalent certification from a recognized institution.
• 3+ years of experience supporting a litigation practice (experience in construction law or commercial litigation preferred).
• Excellent working knowledge of court procedures, Rules of Civil Procedure, and legal documentation requirements in Ontario.
• Proficiency with Microsoft Office, document management systems (e.g., PCLaw, Worldox, Primafact), and court e-filing platforms.
• Strong organizational skills with high attention to detail and the ability to manage multiple tasks and deadlines.
• Professional, polished, and client-service-oriented demeanor.

Why This Role?

• Be part of a respected legal team at the forefront of construction and infrastructure law.
• Gain exposure to landmark legal matters with high-profile clients.
• Supportive, intellectually driven team environment with growth opportunities.