Inventory & Receiving Clerk

Who We Are Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs. We're working hard to create solutions for building operators to enable the vision of Net-Zero Emissions by 2050. We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration. Embracing a work–life balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees. Your Mission As an Inventory and Receiving Clerk you’ll be responsible for the accurate and efficient handling of materials across receiving, inventory management, and production support. This role plays a critical part in maintaining inventory accuracy, ensuring timely material availability, and supporting production readiness. Operating within a structured electronics manufacturing environment, the successful candidate will be detail-oriented, organized, and capable of adhering to quality and traceability standards. In This Role You Will

• Receive incoming materials and verify them against purchase orders for accuracy and quality
• Record material receipts accurately into inventory systems such as Microsoft Dynamics GP, MyCentre
• Perform inventory adjustments and ensure correct application of general ledger (G/L) account numbers
• Maintain inventory accuracy through regular cycle counts and reconciliations
• Prepare monthly cycle count reports and assist with inventory reconciliation
• Utilize FIFO (First-In, First-Out) principles for all inventory movements and storage
• Maintain well organized, clearly labeled inventory storage areas
• Process inventory transactions and maintain accurate digital records
• Monitor and support QEMS (Quality & Environmental Management System) compliance with ISO 9001 and 14001 standards
• Assemble and issue kitted materials to production based on current schedules
• Fulfill material requisitions and KanBan requests across production areas
• Create and distribute run tracking documentation packages for production kits/runs
• Maintain up-to-date production tracking and kitting status reports
• Collaborate with cross-functional teams including Purchasing, Quality, Accounting, and Production
• Coordinate and prioritize outgoing shipments to meet production priorities and customer delivery requirements, including preparing shipping documentation scheduling carrier pickups, and ensuring on-time shipment execution.
• Verify finished goods against shipping orders for accuracy and quality, maintain accurate shipping records in ERP systems, ensure proper packaging and regulatory compliance, and safely handle materials
• Support continuous improvement initiatives in inventory and material handling

This role might be right for you if you have:

• 2+ years' experience in inventory processing
• Medium–high proficiency with ERP systems (we use Microsoft Dynamics GP)
• Strong experience with receiving, inventory control, cycle counts, reconciliations, and FIFO practices
• Good knowledge of shipping processes, documentation, and coordinating outbound shipments
• Experience with material kitting, requisitions, and supporting production workflows
• Familiarity with QEMS and ISO standards (9001/14001) is an asset
• The ability to lift up to 60lbs

You’ll Be Successful In This Position If You

• Demonstrate a high level of attention to detail and accuracy in inventory management and data entry
• Have strong organizational and time management skills, with the ability to prioritize effectively
• Thrive in a collaborative environment and can work cross-functionally with multiple departments
• Bring a proactive, problem-solving mindset with a focus on continuous improvement
• Are eager to learn new systems and open to training on equipment

What We Offer Competitive Compensation & Rewards: Your hard work and dedication don’t go unnoticed. We offer:

• A competitive extended health and dental plan for you and your family
• A yearly RRSP contribution on the company’s behalf, plus employee contribution matching to support your financial growth
• An annual profit sharing bonus that recognizes your contributions to our growth
• A salary that is based on market data and reviewed annually, with merit increases and cost-of-living adjustments

Work–Life Balance & Flexibility: We know quality work comes from a balanced life. That’s why we offer generous paid time off. Learning, Mentorship & Growth: We offer $2,000 per year reimbursement for learning and development related to your role, mentorship from experienced team members, and development pathways to help you grow. Recognition & Celebration: We celebrate excellence with awards and recognition for both long service and outstanding achievements. At Reliable Controls, success is a team effort, and we make sure it’s shared and celebrated. Purpose-Driven Innovation: At Reliable Controls, innovation means creating sustainable, meaningful solutions that make buildings smarter and the world greener. Every project you work on contributes to a legacy of environmental responsibility and global impact. The full compensation band for this role is $46,552.00 - $66,503.00 CAD annually. Please note that the hiring range for this position is $49,900.00 – $54,500.00 CAD. Final compensation will be determined based on experience, skills, and internal equity. At Reliable Controls, we believe that a wide range of perspectives, experiences, and backgrounds make us stronger as a company and as a community. Reliable Controls is proud to be an equal opportunity employer, and we’re committed to fostering diversity, equity, inclusion, and belonging in every aspect of our organization. When applying for a role, we recognize that each person’s career path is unique. Even if your experience doesn’t perfectly match every listed qualification, we encourage you to apply. We value potential, passion, and alignment with our values as much as direct experience. We’re also dedicated to ensuring that every candidate enjoys a comfortable, respectful, and accessible interview experience. If you require any accommodations during the hiring process, please let us know. Let’s connect!