Workplace Experience Coordinator

Our client is seeking a Workplace Experience Coordinator to play a central role in supporting daily office operations and shaping a professional, welcoming workplace environment. This role is responsible for managing front‑of‑office administration, coordinating workplace logistics, supporting meetings and events, and providing confidential administrative assistance to internal service teams and leadership. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive mindset. Your Success Will Be Defined By Your Ability To

• Act as the primary point of contact for visitors and incoming inquiries, creating a professional and welcoming first impression
• Manage reception duties, including phone routing, mail, courier services, and digital signage
• Coordinate meeting spaces, boardrooms, and on‑site arrangements for internal meetings and client visits
• Prepare meeting rooms, materials, and catering to support efficient and polished engagements
• Plan and support internal and external events, including logistics, vendors, calendars, and communications
• Maintain inventory of office supplies, refreshments, and shared resources
• Coordinate office amenities, seasonal décor, and shared workplace spaces
• Support engagement initiatives and contribute positively to workplace culture
• Provide confidential administrative assistance to internal service teams and leaders
• Maintain accurate spreadsheets, databases, and filing systems to support reporting and documentation
• Draft and distribute routine correspondence and internal communications
• Schedule meetings and manage calendars to support business services and leadership priorities
• Monitor the office environment and proactively resolve issues as they arise
• Adhere to health, safety, and environmental procedures while supporting overall organizational objectives

Your strengths include:

• High school diploma or equivalent; administrative certificate or diploma considered an asset
• 3-5 years of experience in administrative or office support roles with increasing responsibility
• Advanced proficiency in Microsoft Office applications and the ability to learn new systems quickly
• Strong time‑management and organizational skills with excellent attention to detail
• Professional verbal and written communication abilities
• Experience managing complex scheduling, calendars, and multi‑line phone systems
• Ability to handle sensitive information with discretion and confidentiality
• Strong teamwork skills combined with the ability to work independently with minimal supervision
• Comfort operating in a fast‑paced office environment with frequent interruptions

If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Tania Christensen.Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more. Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search Contact us today - Your Search Partner - www.recruitmentpartners.ca