Information Management Officer

Location: Ottawa, Ontario (on-site) Duration: 18-20 months Security Clearance: Secret and Controlled Goods Responsibilities

• Develop, maintain, and improve records management procedures and processes.
• Implement and manage file plans, classification structures, and information management tools.
• Organize, classify, and catalogue electronic and physical records.
• Ensure proper storage, retrieval, retention, and disposition of information assets.
• Identify and manage essential records for business continuity and emergency preparedness.
• Analyze data structures and recommend improvements to support business and system requirements.
• Establish and apply metadata standards and recordkeeping guidelines.
• Provide guidance and support to users on records management practices and tools.
• Monitor and evaluate the effectiveness of information management standards and processes.
• Collaborate with IT teams to align information storage and system requirements.
• Conduct analysis of content management issues and recommend improvements.
• Support the development of documentation such as SOPs, user guides, and administrative instructions.

Qualifications

• 2+ years of experience analyzing, developing, modifying, and implementing information management or recordkeeping systems.
• 2+ years of experience administering SharePoint Classic and Modern versions at the site collection level and below.
• 2+ years of experience providing advice and guidance on recordkeeping, including policies, regulations, capacity building, legacy records, and electronic records.
• 2+ years of experience drafting Information Management Administrative Instructions.
• 2+ years of experience using SharePoint On-Prem (2019 or Subscription Edition), SharePoint Online, TreeSize Pro, ShareGate, and Microsoft Office Suite including Teams, Word, Excel, Outlook, and PowerPoint.
• 2+ years of experience working in a Windows environment version 23H2 or higher.
• 10+ years of experience analyzing, developing, modifying, and implementing information management or recordkeeping systems.
• 10+ years of experience administering SharePoint Classic and Modern versions at the site collection level and below.
• 10+ years of experience providing advice and guidance on recordkeeping policy, regulations, and implementation.
• 10+ years of experience drafting Administrative Instructions and formal information management documentation.
• Experience using Microsoft 365 tools including Planner, Power BI, Power Apps, and Power Automate.
• University degree in a relevant field.

AI Disclosure: We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team. OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.