Procurement Administrator (Bilingual)

Job DescriptionBILINGUAL PROCUREMENT ADMINISTRATORLocation: Ottawa, ON.Build What's Next At Minto Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice. From day one, we've got you covered From Your Very First Day At Minto, You'll Have Access To a Rewarding And Supportive Package Designed To Help You Thrive

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Flexible summer hours to help you make the most of your time
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story The Procurement Administrator will be working directly with both the Capital Project and Contract & Procurement teams. Day-to-day activities will include but not be limited to administrative tasks, RFQ/RFP package fabrication, bid analyzation, vendor negotiations, contract approvals, and more. Here’s How You’ll Contribute

• Issue RFQ/RFPs according to established company policies and procedures for service contracts, major maintenance projects, turn over and unbudgeted projects.
• Administer contracts, bid analysis, recommendations, Contract Approval Forms (CAF) and award of contracts. Where required addendums, amendments and modifications to PO’s for contractual agreements to be prepared and issued to vendors.
• Input required information into excel tracking sheets for tracking of each project / city, on an as needed basis.
• Creation of PR/PO in Yardi and issuing purchase order to awarded vendor. File soft and hard copies of RFQ/RFP documents and purchase orders in contract folders.
• Forward quotes received for fit up requirements to obtain approval from Tenant. Upon approval obtain p.o from Tenant and match to CAF, and then create PR/PO in Yardi. Issue PO internally for invoicing and forward to Tenant to be paid back to Minto.
• Provide general administrative support such as data entry, filing, copying, mailing.
• Other duties within the scope, spirit and purpose of the job, as requested by management.

What You Bring To The Team Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.

• Proficiency in both English and French, including strong written and verbal communication skills in both languages.
• Minimum 1 years in a Procurement/ Project Management role working in the Real Estate market or equivalent.
• BAB - E Business Supply Chain Management/ Project Management designation will be considered an asset
• Knowledge and experience on creation of purchase requisitions and purchase orders in Yardi/ERP system is an asset.
• Previous experience with vendor management in Quebec is considered an asset
• Self-starter with the ability to work with minimal supervision.
• Strong in Microsoft Excel and Word with the ability to manage large tracking documents for projects.
• Experience working in Sharepoint to enter updates into contract database.
• Team player with a positive attitude.
• Must have strong attention to detail, and data entry being completed.
• Good analytical skills and problem solving.
• Relationship builder with excellent interpersonal skills to work with internal and external stake holders.
• Excellent communication skills (listening, verbal and written)

Range: $60,000-$70,000 Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled. Ready to build your future with us? Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally. Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together. About Minto Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve. Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com. #TAS6