Facilities Compliance Administrator

Job DescriptionCOMPLIANCE ADMINISTRATOROttawa, OntarioBuild What's Next At Minto Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice. From day one, we've got you covered From Your Very First Day At Minto, You'll Have Access To a Rewarding And Supportive Package Designed To Help You Thrive

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Flexible summer hours to help you make the most of your time
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story The Compliance Administrator provides essential support to the compliance team, handling responsibilities including report filing, vendor scheduling, minute-taking for meetings, and management of the compliance general inbox. The successful candidate will demonstrate exemplary administrative abilities, a readiness to acquire proficiency in new technologies, an intermediate understanding of building systems and infrastructure, as well as strong communication and interpersonal capabilities. Here’s How You’ll Contribute

• Oversee the compliance team general inbox, ensuring timely filing and distribution of reports to relevant parties and locations, and maintaining consistent coverage during staff absences.
• Serve as a liaison between vendors and accounts payable to address invoice issues or inquiries, including facilitating TSSA invoice approvals.
• Attend compliance team meetings, accurately record minutes, and distribute them to participants.
• Assist with managing and maintaining a current inventory of equipment.
• Track and update records related to red tags, including sprinkler impairments and TSSA tags.
• Review and circulate quotes to appropriate stakeholders; monitor the progress of repair activities.
• Organize annual compliance training schedules with site operations for Life Safety; track completion of training by team members.
• Coordinate meetings with site teams during business travel.
• Oversee Compliance folders to ensure all materials remain current and properly maintained

What You Bring To The Team Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.

• Post-secondary education at the university or college level.
• At least three (3) years of relevant professional experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project).
• Bilingualism is considered an asset.

Ready to build your future with us? Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally. Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together. About Minto Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com.