Admin Assistant

We are a small, award-winning architecture and interior design firm specializing in single-family homes on Vancouver’s West Side, occasionally working on hospitality and multi-family projects.

We’re seeking a friendly & organized Part-Time Administrative Assistant to join our team to help with day-to-day operations and keep our office running smoothly. 

This is a flexible position, ideal for someone re-entering the workforce or balancing part-time studies. The role offers the option of working a couple of days per week or a few hours most mornings in a stable and welcoming environment.

Bonus: we’re a dog-friendly office, so a love of pups is a plus!

What You’ll Do

Responsibilities may shift over time, but will generally include:

Office Administration

• Light financial administration (filing expenses & invoices, etc.)
• Maintain digital and physical filing systems
• Keep office spaces and material/sample library tidy and well-organized
• Answer calls, schedule appointments, set up virtual meetings
• Prepare, edit, and format documents and correspondence
• Order supplies, and manage deliveries and mail

Project & Marketing Support

• Help update project information documents for marketing, award submissions, and company archives
• Organize and maintain our digital library of project photos and drawings
• Formatting and basic graphic design for project proposals
• Assist with project photoshoots

What You Bring

• 1–3 years of administrative experience or relevant technical experience
• Strong organizational skills with exceptional attention to detail and accuracy when updating records and documents
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and Google Workspace (Drive, Docs, Sheets)
• Comfort with basic file management and digital organization
• Ability to multitask, manage priorities, and support a small creative team while working independently
• Familiarity with Adobe Photoshop and InDesign is a plus
• Access to a car and a valid Class 5 license is a plus
• Comfortable in a dog-friendly environment 🐾

Hours & Pay

• Flexible: ~2 days/week or 2–3 hours most mornings (M–F)
• Hourly rate based on experience

Location

This is an in-person position at our office in Marpole

How to Apply

Email admin@jhainc.ca with the following:

• Subject line: Part-Time Admin Application – [Your Name]
• Cover letter or email indicating your interest in the position
• Resume (PDF)

Only shortlisted candidates will be contacted.