IP Assistant - Patent

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - Raise the Bar Thrive Together, Embrace Differences. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE We are currently recruiting for an Intellectual Property Assistant Level II – Patents. In this role, you will work within a team environment, providing administrative support to the trademark lawyers and agents. RESPONSIBILITIES

• Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
• Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
• Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
• Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
• Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
• Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests.
• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursementsResolving work-related matters in a professional and timely manner.

QUALIFICATIONS

• 2-3 years’ experience working as a Patent Assistant.
• Canadian and Foreign Patent experience.
• Data-Entry experience
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Gowling WLG employees benefit from a hybrid work structure. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.