Office Manager

Position Summary

D&D Commercial Roofing is seeking an organized, detail-oriented, and proactive Construction Office Manager to oversee the daily administrative operations of our office. The ideal candidate will support project teams, manage office processes, coordinate documentation, and ensure efficient communication between field staff, clients, subcontractors, and management. This role is critical to maintaining smooth business operations.

Key ResponsibilitiesOffice Administration

• Manage day-to-day office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Develop and improve office procedures and workflows.
• Coordinate meetings, schedules, and company events.
• Direct support for executives.

Project Support

• Assist project managers with project documentation, contracts, and compliance records.
• Maintain accurate project files and electronic records.

Financial Administration

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, purchase orders, and expense reports.
• Assist with payroll administration and timesheet collection.
• Monitor project costs and assist with budget tracking.

Communication & Coordination

• Serve as the primary point of contact for clients, subcontractors, suppliers, and visitors.
• Coordinate communication between office staff and field personnel.
• Handle incoming calls, emails, and correspondence professionally.
• Support customer service and issue resolution efforts.

Compliance & Recordkeeping

• Maintain employee records, certifications, and training documentation.
• Ensure compliance with company policies and industry regulations.
• Assist with insurance certificates, safety documentation, and licensing requirements.
• Prepare reports and maintain confidential business records.

Qualifications

• High school diploma or equivalent required; associate's degree or bachelor's degree preferred.
• 3+ years of office management, administrative, or construction industry experience.
• Strong knowledge of construction office processes and project documentation.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with construction management (SiteDocs, Workforce) and accounting software (Quickbooks, Sage) is an asset.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and prioritize competing deadlines.

Preferred Skills

• Knowledge of construction contracts.
• Experience with bookkeeping, payroll, or accounting functions.
• Strong problem-solving abilities and attention to detail.

What We Offer

• Competitive salary
• Health and benefits package
• Paid vacation and holidays
• Supportive team environment
• Career advancement within a growing construction company

Full-time, in person, 8am-5pm

Salary: $50,000-$80,000/yr