Executive Coordinator

City: Saskatoon or Regina 

Type of Position: Full-Time, Permanent 

Work Type: Hybrid  

Salary: $50,000 - $65,000 

Experience Requirement: 1 – 3 years  

About CPHR Saskatchewan

CPHR Saskatchewan is the professional regulatory association for human resource practitioners and ensures the protection of public interest and confidence in the practice of its members. The association is the granting body of the Chartered Professional in Human Resources (CPHR) designation within the Province of Saskatchewan. CPHR Saskatchewan is governed by The Chartered Professionals in Human Resources Act, and by its' Board of Directors pursuant to its' Bylaws. 

Joining CPHR Saskatchewan means becoming part of a values-driven organization that is passionate about people, grounded in integrity, and forward-thinking in our approach. Our team makes a real impact in shaping the future of HR across Saskatchewan, and we do so by fostering community, collaboration, and professionalism. If you believe in supporting people-focused leadership and creating space for ethical, inclusive HR practices, this is the place to be. 

POSITION SUMMARY 

Reporting to the CEO / Registrar, the Executive Coordinator provides high-level administrative and operational support to the CEO / Registrar and the Marketing and Events Manager. The Executive Coordinator ensures efficient operations of the Office of the CEO, ensuring seamless coordination of schedules, communications, executive-level initiatives and planning and execution of association events.  

MAJOR ACCOUNTABILITIESExecutive & Governance Support (40%):   

• Coordinates meetings, prepares agendas, meeting materials, presentations, and meeting minutes on behalf of the CEO / Registrar.  
• Provides executive-level administrative support to the Board of Directors by coordinating the meetings of the board and related committees in accordance with Association’s by-laws and governance policies.  
• Works closely with the CEO / Registrar to prepare materials for the meetings of the board and its committees including board reports, policy revisions, agendas, and minutes.   
• Coordinates and supports completion of expense claims, financial reporting, year-end audit, etc.   
• Draft professional correspondence and conduct light research as needed.  

Marketing and Social Media Support (25%):  

• Draft clear and engaging content for scheduled weekly newsletter and e-blasts for the association and partner organizations.  
• Promotes CPHR Saskatchewan events, Association news, and partnerships, through effective and timely use of social media and other online platforms.  
• Monitor online engagement and share insights with the team. 

Event Planning (25%):    

• Assist in planning and executing of all CPHR Saskatchewan events (both in-person and virtual) including the Annual CPHR Saskatchewan Conference, HR Forum, Professional Development events, and membership meetings to provide support and to connect with members, sponsors, and partners.  
• Coordinate logistics including venue selection, catering, audio/visual setup, etc.  
• Represent CPHR Saskatchewan at student and career fairs, and community outreach events.  

Broader Administrative Support (10%):  

• Provides administrative support to other areas of the team, as needed.   
• Be a responsive, trusted team member ready to help where help is needed 

QUALIFICATIONS, SKILLS & EXPERIENCE 

• Post-secondary education in Business or related field.   
• 1–3 years of relevant experience in administration, event coordination, or marketing 
• In-depth knowledge of Microsoft Office software and virtual collaboration tools, including Teams, Word, Excel and SharePoint.   
• Excellent interpersonal, verbal and written communication skills. 
• Strong attention to detail, time management, and adaptability in a fast-paced environment.  
• Deals diplomatically with sensitive matters while exercising sound judgment, respect and discretion, maintaining confidentiality, tact and respect at all times.  
• Demonstrated ability to foster relationships and partnerships with internal and external stakeholders.  
• Presents a positive and professional image of the Association and Office of the CEO to all members, suppliers, inquiries, and other interactions.  
• Some overnight travel within Saskatchewan may be required; a valid driver’s license is an asset.  

Why Choose CPHR Saskatchewan 

• Competitive salary and benefits 
• RRSP contribution plan 
• Hybrid work model with flexibility 
• Opportunities for professional growth and training 
• A mission-driven, collaborative team where your work makes a difference 

To Apply:  

Should you be interested in this position please email your resume and cover letter by June 4, 2025, to Leanne Stade, Marketing & Events Manager at lstade@cphrsk.ca. 

We are an equal opportunity employer and welcome applications from individuals of all backgrounds. Don’t meet every single qualification? Apply anyway — we’d love to learn more about what you bring to the table. 

All interested persons are thanked for their interest although only potential candidates will be contacted.