Human Resources Administration Clerk

Job Description At Civeo, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home. Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities. Job Summary Civeo Canada LP is currently seeking a Human Resources Administration Clerk responsible for maintaining accurate electronic personnel files and completing timely data entry in the HCM system. This role may also assist with benefits administration and serves as a key resource for personnel data accuracy, process compliance, and customer service, requiring strong attention to detail and data management skills. Responsibilities

• Ensure new hires packages and benefits paperwork for NAM (US & Canada) are complete and comply with all relevant policies, procedures and regulations.
• Perform data entry and ensure accuracy, integrity and comply with audit trail process
• Maintain an accurate and complete electronic filing system, benefit databases, and update information as required.
• Facilitate workflow between Payroll and Benefits during pay periods. Ensure timely communication of discrepancies to Payroll before payroll runs and assist with issue resolution.
• Validate I-9 for US employees.
• Assist with absence management duties
• Assist with Group Health Benefits plans and/or Group Retirement Savings Plans.
• Assist with Processing benefit related activities such as enrollment, changes and terminations in the system.
• Perform other duties as assigned by the manager

Qualifications

• Post-secondary education in Human Resources, Business, Office Administration or equivalent combination of education & experience will be considered.
• Ability to understand logical processes and be detail-oriented
• Quick learner and willing to learn new software, processes, and procedures
• Proven technical ability working with various computer software programs and databases
• Proficiency in Microsoft Word, Excel and Outlook software.
• Prior experience in Oracle HCM is an asset
• Ability to work with strong attention to detail and timelines
• Good interpersonal ability to work well with peers in a team environment
• Excellent verbal and written communication skills
• Ability to work scheduled hours based on the needs and to provide vacation coverage.

What We Offer

• Flexible Hybrid Work Schedule (In-office minimum 3 days every other week, based on current company policy)
• Comprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage
• Health or Personal Spending Account
• Employee & Family Assistance Program (EFAP)
• RRSP/DPSP Match Program
• Professional Development
• Convenient On-site Parking

We are dedicated to employment equity and continuously strive to enhance our diversity and inclusion practices, fostering a respectful and collaborative workforce. We seek applicants with diverse skills, experiences, and competencies to make a meaningful impact on the lives of those living and working away from home. If you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted. To apply, please submit your resume online to https://civeo.com/people-careers/job-opportunities/