Executive Assistant (Sub-Contractor)

What are your contributions to the team?

• Manage agenda and book travel arrangements for the HR Vice-president and his leaders;
• Coordinate daily activities and determine important matters regarding the incoming information and schedule meetings;
• Review the governance and make recommendations to improve its effectiveness;
• Schedule meetings and prepare necessary material;
• Work on projects related to HR and prepare presentations as needed;
• On behalf of the HR Vice-president and his leaders, you will communicate with senior management and other organizations;
• Prepare and consolidate expense reports, other financial documents;
• Prepare all types of documents, such as correspondence, reports, memos, etc., in the required styles and formats;
• Update organizational charts;
• Manage and distribute incoming and outgoing mail;Write internal and external correspondence in both French and English;
• You will be responsible for activities related to the budget and all other special projects, social and recognition activities and you will participate in them.
• This position required 5 days a week in the office

How to thrive in this role?

• You have a college degree in office technology, administration or equivalent;
• You have a minimum of ten (10) years of relevant experience;
• You have excellent communication skills both spoken and written in French and English;
• You have excellent knowledge of MS office (Word, Excel, Power Point) Outlook;
• You must be a team player, known for your dynamism, strong interpersonal relations, judgment and organization skills;
• You have the ability to assess and manage business priorities in a dynamic and fast pace environment;
• You have experience in project management;
• You have a strong sense of confidentiality;
• You like to have several continuous mandates.