Property Administrator

Employment Type

Existing Role, On-Site, Permanent Full-Time

Compensation & Benefits

• Salary range: $45,000 - $50,000 annually
• Benefits: Comprehensive benefits package (medical, dental, prescriptions, pooled health account, life, and LTD insurance).

About Barney River

Headquartered in Toronto, Barney River is a trusted real estate investment and property management company focused on creating vibrant, thriving communities, with proud Canadian roots and a forward-thinking approach.

Our mission is simple but powerful: to create and manage high-quality real estate assets that deliver long-term value. Today, our diverse portfolio includes approximately 1,700 multi-residential suites across the Greater Toronto Area and 3,400 hotel guestrooms in major city centres across Canada. We proudly manage our own residential properties and partner with world-class hospitality brands like Hilton Worldwide and Marriott International to ensure exceptional guest experiences in our hotel properties.

Guided by our core values — Trust, Respect, Accountability, Integrity, and Leadership (TRAIL) — we are committed to excellence in everything we do. At Barney River, we value our people, foster collaboration, and encourage continuous growth and improvement.

About The Role

We are seeking an experienced Property Administrator who would play a key role in ensuring the smooth and efficient day-to-day operations of our residential portfolio. This position supports both residents and management by coordinating administrative functions, maintaining accurate records, and assisting with the financial and operational aspects of the property. The Property Administrator is organized, detail-oriented, and customer-focused — someone who takes pride in providing excellent service while contributing to the overall success of the community.

What You’ll Do

• Build and maintain positive relationships with residents, addressing inquiries and concerns in a timely and professional manner.
• Oversee vacancy and arrears management, ensuring timely resolution.
• Prepare and handle legal forms (N4, N5, etc.) with accuracy.
• Maintain comprehensive tenant files, including lease agreements, amendments, renewals, terminations, offers to lease, notices, contracts, tenant letters, and other documentation.
• Administer leases, liaise with tenants, and coordinate maintenance management.
• Manage rent collection, cheque posting, and application of payments to tenant accounts.
• Review monthly recurring billings and process all invoices and related reports within Yardi, ensuring compliance with budget schedules.
• Maintain PO tracker logs and prepare tenant requisitions for chargebacks.
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Undertake additional assignments as requested by management, contributing to the overall success of the property management team.

What We’re Looking For

• 3+ years of experience in residential property management.
• Proficiency with Yardi and advanced Microsoft Office skills (Word, Excel, Outlook).
• Strong communication skills — clear, professional, and approachable.
• Highly organized, detail-oriented, and capable of meeting deadlines.
• Ability to handle multiple priorities and work in a fast-paced environment.
• A high degree of integrity, reliability, and punctuality.
• Knowledge of the Residential Tenancies Act (RTA) is an asset.
• Experience in rental management is an asset.

Why You’ll Love It At Barney River

• Community-Focused — We are committed to creating vibrant and thriving communities where residents feel at home.
• Autonomy & Ownership — Opportunity to build and improve processes and make a real impact on residential experience.
• Work-Life Balance — We strive to create a flexible and accommodating work environment.
• Recognition and Rewards — We believe in recognizing and rewarding the achievements of our employees.