Administrative Assistant

Tammy Boyko and Carlan Wilbon with Aplin are seeking a highly organized Administrative Assistant to join their team in Saskatoon. This is an excellent opportunity for an administrative professional who thrives in a fast-paced environment, enjoys supporting senior stakeholders, and can confidently manage multiple priorities while maintaining confidentiality. Responsibilities

• Answer and direct incoming phone calls in a professional manner
• Coordinate and schedule meetings, appointments, and conference calls
• Manage calendars and send meeting invitations through Outlook
• Arrange virtual meetings using Microsoft Teams, Webex, and Zoom
• Respond to and prioritize incoming email requests
• Support communication and coordination with Board Members and senior stakeholders
• Maintain confidential records and handle sensitive information with discretion
• Prepare meeting materials and ensure participants have required documentation
• Assist with general administrative duties and special projects as required
• Ensure schedules, meetings, and communications are organized and up to date

Qualifications

• 3 plus years of experience as an Administrative Assistant supporting senior leadership
• Strong proficiency with Microsoft Outlook, including calendar management
• Experience using Microsoft Teams, Webex, and Zoom
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with professionalism and discretion
• High attention to detail and accuracy
• Technically savvy and comfortable learning new systems and technology
• Self-starter with the ability to work independently and manage competing priorities

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.