Administrative Assistant - Projects

Job description:

The Administrative Assistant – Projects is responsible for managing the entire contract documentation lifecycle, including compliance, distribution, and tracking of internal and external deliverables. The role involves effectively coordinating communication between clients, engineering, and project management teams, while providing technical support for document management platforms. Keep databases up to date, prepare progress reports, and support the project team in its administrative, technical, and mediation preparation activities.

The following responsibilities form the core of this role in our Canadian team.

•    Manage and track internal & external contractual document submissions. Disseminate customer comments internally to Engineering and Project Management teams; •    Proactively examine documents (technical & non-technical) for compliance, resolve discrepancies with the stakeholders and apply required changes; •    Issue documents via our or the customer’s applications during the Engineering, Procurement, Installation and Close Out phases [SharePoint, MCT, Aconex, etc.]; •    Technical support, both internal and external, for our or the customer’s document control applications; •    Assist the Project Team with various documentation in order to prepare for mediation and negotiations; •    Update and maintain a project document database, including status of the various documents such as drawings, specifications, procedures, NCRs, DCRs and RFIs [in DTS]; •    Prepare reports on Documentation status; •    Printing, organization and filing of documents; •    Administrative support and other related tasks to support the Projects team.

Why do you fit the profile? Successful teams share objectives, but also values! Beyond your skills, we are looking for someone who is motivated, positive, and ready to invest in the team. Your commitment to ethics and quality will make a real difference at ANDRITZ.

The ideal candidate should be willing to work in a complex, fast-paced environment, with evolving priorities. Result and solution-oriented candidates who follow through with ideas and commitments will perform well within ANDRITZ. As our projects have large scopes and often require years to be completed, your perseverance will be valued with us.

•    CEGEP degree; •    Good knowledge of Microsoft Office suite (MS Teams an asset); •    Bilingual (French and English, spoken and written); •    Good oral and written communication skills; •    Proactive, with ability to work both in a team and independently.

What do we offer •    Hybrid work mode; •    Employee individualized training and career plan. 

Did you know? ANDRITZ Canada is part of an international technology group with an extensive portfolio of sustainable products and solutions. ANDRITZ aims to make the greatest possible contribution to a sustainable future and help its customers achieve their sustainability goals. The group has around 29,800 employees and over 280 locations in more than 40 countries.

ANDRITZ is: •    Over 185 years of experience in turbine design •    Over 489,000 MW of installed and upgraded capacity •    Over 33 200 turbine units delivered

•    Over 135 years in electrical engineering •    65 representative offices worldwide

•    More than 6100 employees worldwide including more than 600 in Canada

•    Over 50 Compact Hydro units per year

•    A complete range of designs up to 800 MW

•    20 manufacturing sites worldwide

•    20% of all turbines in operation worldwide

Profile description:

*Legal status to work in Canada is required.