Property Administrator

Location: Vancouver, BC - Travel required across interior BC, Vancouver, Vancouver Island and Kelowna

Work Type: Remote

Language: English, strong written and verbal communication required

Background Check Requirement: Criminal record check

Duration: Permanent, Full time

About the Opportunity

As a Property Administrator, you’ll play a key role in keeping commercial and retail properties running smoothly. You’ll work closely with property managers, tenants, and vendors, helping manage accounts, coordinate tenant communications, and support day-to-day operations. Your attention to detail and proactive approach will ensure that processes are efficient, accurate, and tenant-focused.

This role is ideal for someone who enjoys balancing administrative responsibilities with proactive problem-solving. You’ll work in a structured yet dynamic environment, helping to maintain budgets, manage accounts and ensure tenant satisfaction, all while contributing to a professional, people-focused workplace culture.

What’s In It for You

You’ll join a team that values collaboration, mentorship, and professional growth. With exposure to multiple facets of property management including budgeting, financial reporting, and tenant relations, you’ll build both technical skills and operational insight. The role offers a supportive culture that encourages initiative and teamwork while maintaining a strong focus on people, providing a foundation for long-term career development in property administration.

Your Responsibilities

• You’ll support Accounts Payable and Accounts Receivable, reviewing P.O.s and invoices, ensuring timely supplier payments, and monitoring tenant receivables and arrears.
• You’ll assist with monthly budgets, forecasts, expense variance analysis, and rent-roll reviews to maintain accurate financial reporting.
• You’ll prepare and issue tenant billings, rental notices, adjustments, and chargebacks, while managing tenant accounts including statements, late notices, and follow-up on outstanding balances
• You’ll liaise with tenants, vendors, property accountants, leasing, and legal teams to ensure accurate documentation and smooth day-to-day operations.
• You’ll administer and monitor service contracts, coordinate maintenance and security dispatch, and track vendor performance.
• You’ll monitor CAM expenses and support efforts to maximize recoveries.
• You’ll support general administrative duties and other responsibilities as assigned.

Skills and Qualifications

• 3–5 years of commercial or retail property administration experience, with strong accounting knowledge (A/P & A/R)
• Proficiency in Yardi Property Management Software and advanced Excel skills is preferred
• Strong organizational, planning, and multitasking abilities
• Excellent written and verbal communication skills, with a customer-focused mindset
• Ability to work independently and collaboratively in a fast-paced environment

Note from the Hiring Manager

“We’re looking for someone who thrives on organization and attention to detail, and who enjoys building positive relationships with both tenants and colleagues. Your contribution will help us maintain high standards across all our properties.”

About CT REIT

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 375 properties totaling approximately 31 million square feet of gross leasable area, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT’s most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual rights to religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQI A+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.